Minutes - 2018 - Milford

MILFORD BOROUGH COMMON COUNCIL REGULAR MEETING

DATE: January 2, 2018

CALL TO ORDER The Regular Meeting of the Milford Borough Common Council was held in the Milford Fire Company Building on January 2, 2018. The meeting was called to order by Mayor Henry Schepens at 7:15PM.

PLEDGE OF ALLEGIANCE was led by Mayor Henry Schepens. SUNSHINE PROCLAMATION was read by Mayor Henry Schepens.

As required by the Open Public Meetings Act of 1975, adequate notice of this meeting was provided on December 15, 2017 in the Hunterdon County Democrat and Express Times newspapers. Notices were also posted on the bulletin boards both inside and outside the Municipal Building and at the Milford Public Library. ROLL CALL Present: Henry Schepens, Mayor Robert Castagna, Russell Heller, Noralie LaFevre, George Sniffin, Robert White, Elisa Yager The records reflect the presence of: Todd Bolig, Attorney UNFINISHED BUSINESS Councilman Sniffin updated Council on the progress of replacing well #1. The Water Department is still waiting for approval from the NJDEP. Apparently, the NJDEP Engineering Department needs more time to review the application. Robert Martucci, Borough Engineer wrote to the NJDEP inquiring on what information they need from the Borough in order to approve our application. At the present time the Borough cannot supply water to the fire hydrants. NEW BUSINESS 2018 Animal Control Services – St. Hubert’s Welfare Center Members of Council had a brief discussion on the matter and the Borough Clerk will contact St. Hubert’s inquiring if they could reduce the cost of $3,567.00 per year. LEGAL AFFAIRS REPORT – TODD BOLIG, ESQ. No report tonight. SAFETY/ADMINISTRATION – MAYOR SCHEPENS • Mayor Schepens stated he spoke to Tara Shephard, HART regarding purchasing more speed signs and the cost of the speed signs.

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• Mayor Schepens is also planning to meet with the NJ State Police sometime in the near future to review concerns in the Borough. • Mayor Schepens met with a representative from the NJ Land Conservation regarding Borough property located next to Phyllis Lane. Rick Aller also attended the property walk. The NJ Land Conservation will be looking for funding sources. Mayor Schepens stated there will be no cost to the Borough to place the land in conservation. Mayor Schepens stated he will keep the Council informed of any developments. ZONING – COUNCILMAN CASTAGNA Councilman Castagna stated he did not have a report tonight, but a reminder that the next CAG meeting will be held on January 22, 2018. BUILDING AND GROUNDS – COUNCILWOMAN LAFEVRE No report tonight. ORDINANCE – FIRST READING ORDINANCE NO. 880-2018 AN ORDINANCE TO PROVIDE FOR AND DETERMINE THE RATE OF COMPENSATION OF EACH OFFICER AND EMPLOYEE OF THE BOROUGH OF MILFORD AND THE METHOD OF PAYMENT OF SUCH COMPENSATION BE IT ORDAINED by the MILFORD BOROUGH COMMON COUNCIL of the Borough of Milford, in the County of Hunterdon, State of New Jersey, as follows: OFFICE TITLE MINIMUM MIDPOINT MAXIMUM Mayor $1,836.00 $2,601.00 $5,100.00 Council $1,836.00 $2,601.00 $5,100.00 Tax Collector/Tax Search Officer Long Term Care $7,140.00 $2,200.00 $13,694.00 $29,376.00

Chief Financial Officer/Treasurer

$7,140.00 $45,046.00 $510.00 $3,672.00 $2,937.00 $20,400.00 $45,046.00 $25,500.00 $20,748.00 $20,748.00 $7,140.00 $3,672.00 $3,672.00 $1,224.00

$13,694.00 $61,016.00 $1,020.00 $4,182.00 $3,366.00 $27,030.00 $61,016.00 $38,760.00 $42,866.00 $42,866.00 $13,694.00 $4,182.00 $4,182.00 $1,836.00

$29,376.00 $76,986.00 $1,530.00 $6,324.00 $5,406.00 $33,946.00 $76,986.00 $50,900.00 $93,577.00 $93,577.00 $29,376.00 $6,324.00 $6,324.00 $2,448.00

Cert. Municipal Clerk/Registrar/Dog Agt./Assess Off.

COAH Liaison/PAIC Representative

Supr., Certifying Pension/Admin. Fire Official RIMS

Zoning Officer

Certified Public Works Manager Borough Maintenance I – Public Works Borough Maintenance II – Public Works Superintendent Water Department

Superintendent Sewer Utility

Tax Assessor Fire Official

Planning Board Clerk

Emergency Management Official

Magistrate – Contract with Kingwood Twp. Court Court Clerk- Contract with Kingwood Twp. Court Prosecutor- Contract with Kingwood Twp. Court

N/A N/A N/A

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Public Defender- Contract with Kingwood Twp. Court

N/A

Recycling Coordinator

$510.00

$1,020.00 $27,030.00 $1,836.00 $1,836.00

$1,530.00 $33,945.00 $2,448.00 $2,448.00

Head Librarian of Milford Public Library Treasurer of Milford Public Library Custodian of Milford Public Library Assistant Librarian of Milford Public Library Substitute Librarian of Milford Public Library

$20,400.00 $1,224.00 $1,224.00 $9.18/hour $9.18/hour

$12.75/hour $15.39/hour $12.75/hour $15.39/hour

Water/Sewer Collector

$510.00

$1,020.00

$1,530.00

Deputy Clerk/Registrar/Tax Collector

$15.30/hour $19.38/hour $25.50/hour $12.24/hour $17.85/hour $22.44/hour $15.30/hour $19.38/hour $25.50/hour $19.38/hour $25.50/hour $29.58/hour

General Laborer Clerical/Part-time

Sewer Utility/Part-time School Crossing Guard

$12.24/hour $17.85/hour $22.44/hour 1. The Mayor and Council Commissioners shall be paid quarterly: in the months of March, June, September and December. 2. The following salaries and wages shall be paid bi-weekly (every other Friday): Borough Clerk, Tax Collector, Borough Maintenance, Supt. Public Utilities, Chief Financial Officer/Treasurer, Head Librarian, Deputy Clerk/Planning Board Secretary. 3. All remaining salaries and wages shall be paid monthly. Verification of overtime and/or other compensation must be submitted by the end of the month in which it was earned. 4. The duties and terms of employment of the Borough’s officers and employees, except as otherwise provided by Statute, shall be as set forth in an Ordinance of the Governing Body. The hours of employment and other pertinent information pertaining to the offices and positions shall be set forth in a Resolution of the Governing Body. 5. Those employees who are employed on a full-time basis, as defined by N.J.S.A. 52:14-17.26 , shall also be eligible for the New Jersey State Health Benefits Program, and the Borough of Milford, pursuant to Milford Borough Resolution RE2011-108 has established that employees are deemed to be employed on a full-time basis if said employee works a minimum of twenty-five (25) hours per week. 6. The Treasurer shall present monthly to the Governing Body for approval, warrants drawn to the order of the Borough of Milford Payroll Account as follows: a. In advance for all employees whose salaries are on an annual or weekly basis when such salaries are due and payable prior to the next Regular Meeting of the Governing Body. b. At the first meeting of the Governing Body in January each year there shall be approved an account to be designated “The Borough of Milford Payroll Account” and from time to time the Treasurer, upon receipt of a warrant for the amount due to such payroll account, shall deposit the same to the credit of the Payroll Account, charging the appropriate budgetary accounts therewith. c. The Treasurer shall thereafter draw checks on said payroll account to the employees entitled to payment therefrom. d. At each regular meeting of the Governing Body, the Treasurer shall submit for the approval or ratification as the case may be, the necessary payrolls for the amount due the officers and employees for compensation. The payroll shall be considered by the Governing Body in due course and approved if found to be correct. e. In case of error adjustment in the payroll, the Treasurer shall, and it shall be his/her duty to see that such error adjustment is properly corrected and an appropriate record made thereof. f. Such officers as may be designated by the Governing Body are hereby authorized to sign warrants drawn in favor of the payroll upon due notice that the appropriate payrolls have been approved

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by the proper committee and by the proper certifying authorities, which certifying authorities and committee shall be those designated in the Resolution mentioned in Section 5 thereof. All Ordinances or parts of Ordinances inconsistent with this Ordinance are hereby repealed. Public hearing will be held on February 5, 2018. FIRST READING - ROLL CALL VOTE Council Member Motion Adopt Second Ayes Nays Abstain Absent Noralie LaFevre x Robert Castagna x George Sniffin x x Robert White x x Elisa Yager x x Russell Heller x RESOLUTION NO. RE2018-023 WHEREAS, the (3rd) third tax payment of the 2017/2018 school year is due and payable to the Board of Education of Milford Public School on or before January 2, 2018; and WHEREAS, the total of the (3rd) third tax payment is $471,978.50. THEREFORE IT IS HEREBY RESOLVED by the MILFORD BOROUGH COMMON COUNCIL that the tax payment to the Local School in the amount of $471,978.50 be and is ordered paid to the Milford Public School Board of Education on or before January 2, 2018. This being submitted at the Council meeting held on January 2, 2018. Council Vote Motion Second Ayes Nays Abstain Absent Russell Heller x Noralie LaFevre x Robert Castagna x George Sniffin x Robert White x x Elisa Yager x x RESOLUTION NO. RE2018-024 WHEREAS, the (4st) fourth tax payment of the 2017/2018 school year is due and payable to the Board of Education of Delaware Valley Regional High School on or before January 2, 2018; and WHEREAS, the total of the (4st) fourth tax payment is $148,527.00. THEREFORE IT IS HEREBY RESOLVED by the MILFORD BOROUGH COMMON COUNCIL that the Regional School payment in the amount of $148,527.00 be and is ordered paid to the Delaware Valley Regional High School Board of Education on or before January 2, 2018. RESOLUTIONS

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This being submitted at the regular meeting of the Milford Borough Common Council held on January 2, 2018. Council Vote Motion Second Ayes Nays Abstain Absent Russell Heller x Noralie LaFevre x Robert Castagna x x George Sniffin x Robert White x Elisa Yager x x RESOLUTION NO. RE2018-025 BE IT HEREBY RESOLVED by the MILFORD BOROUGH COMMON COUNCIL that all VOUCHERS presented and approved be paid. This being submitted at the Council meeting held on January 2, 2018. Council Vote Motion Second Ayes Nays Abstain Absent Russell Heller x Noralie LaFevre x x Robert Castagna x George Sniffin x Robert White x Elisa Yager x x COMMENTS FROM THE PUBLIC IN ATTENANCE Robert White made a motion to open the meeting to public comments. Seconded by Noralie LaFevre ROLL CALL VOTE: AYES: R. Castagna, R. Heller, N. LaFevre, G. Sniffin, R. White, E. Yager NAYS: None ABSTAIN: None ABSENT: None Motion Approved. • Terry LaFevre, York Road asked if the fire companies knew not to use the fire hydrants. Mayor Schepens responded that the Fire Company was informed not to use hydrants. Noralie LaFevre made a motion to close the public portion of the meeting. Seconded by Robert White. ROLL CALL VOTE: AYES: R. Castagna, R. Heller, N. LaFevre, G. Sniffin, R. White, E. Yager NAYS: None ABSTAIN: None ABSENT: None CLERK’S REPORT Comments: None Motion to accept: Robert White Seconded: Noralie LaFevre ROLL CALL VOTE: AYES: R. Castagna, R. Heller, N. LaFevre, G. Sniffin, R. White, E. Yager NAYS: None ABSTAIN: None ABSENT: None

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CORRESPONDENCE None ADJOURNMENT Mayor Schepens advised there being no further business to discuss, the minutes of this meeting will be available as soon as possible. Motion to adjourn was made by Robert White. Seconded by Noralie LaFevre All in Favor – AYES: All NAYS: None ABSTAIN: None ABSENT: None Meeting adjourned at 7:50PM Respectfully Submitted,

Karen Dysart, RMC Municipal Clerk

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MILFORD BOROUGH COMMON COUNCIL REGULAR MEETING DATE: January 16, 2018 CALL TO ORDER The Regular Meeting of the Milford Borough Common Council was held in the Milford Fire Company Building on January 16, 2018. The meeting was called to order by Henry Schepens, Mayor at 6:30PM. As required by the Open Public Meetings Act of 1975, adequate notice of this meeting was provided on January 18, 2018 in the Hunterdon County Democrat and Express Times newspapers. Notices were also posted on the bulletin boards both inside and outside the Municipal Building and at the Milford Public Library. ROLL CALL Present: Robert Castagna, Noralie LaFevre George Sniffin, Robert White, Elisa Yager Henry Schepens, Mayor Absent: Russell Heller The record reflects the presence of: Todd Bolig, Attorney. NEW BUSINESS Council and CFO to Discuss the 2018 Municipal Budget Dawn Merante, Chief Financial Officer and Borough Council discussed the proposed 2018 municipal budget. Borough Council members gave Dawn Merante suggestions of items to be deducted and/or added in the 2018 budget. Dawn Merante and Thomas Ferry, Borough Auditor will prepare the proposed 2018 municipal budget and give copies to Council to review. UNFINISHED BUSINESS • Mayor Schepens informed Council that he met with Hunterdon Medical Center and they are looking forward to working with Council this year. The Hunterdon Medical Center would like to expand the parking lot at the Del Val Health Center by obtaining additional parking spaces at the Curtis Paper site. • Mayor Schepens spoke to the new commander of the Kingwood State Police Barracks. Commander O’Conner is interested in attending a future council meeting. • Councilman Castagna suggested sending a letter to residents reminding them to shovel their sidewalks. LEGALAFFAIRS REPORT – TODD BOLIG, ESQ. No report tonight. PLEDGE OFALLEGIANCE was led by Mayor Schepens. SUNSHINE PROCLAMATION was read by Mayor Schepens.

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SOLID WASTE/PLANNING BOARD – COUNCILMAN ROBERT WHITE Solid Waste Councilman White updated Council on the situation where China will no longer be taking the recycling from the United States. Planning Board Councilman White informed Council that the Planning Board will be meeting at the Milford Public Library instead of the Milford Firehouse. PUBLIC WORKS – COUNCILMAN GEORGE SNIFFIN Streets and Roads • Councilman Sniffin updated Council on purchasing a new truck and the dump truck repair. Councilman Sniffin received two quotes ($78,225 and $77, 232) on purchasing a new mason dump truck. Councilman Sniffin will hold off on purchasing a new truck until the dump truck is repaired. • Councilman Sniffin informed Council that the Borough finally received a salt delivery. • Councilman Sniffin stated he had a meeting with the Road Department employees, Rick Aller, Robert Martucci and Russell Heller on 2018 road projects. • Councilman Sniffin updated Council on the new DEP regulations requiring GPS locations on manholes, inlets, main water valves in the Borough. Sewer Department The Sewer Department replaced a broken chlorine scale base. Water Department • Councilman Sniffin reported that William Stothoff decommissioned well #1 on December 19, 2017. • The Water Department shut off the water service to 104 Mill Street by request of the owner. LIAISON – COUNCILWOMAN ELISAYAGER Milford Historical Society Councilwoman Yager informed Council that the Milford Historical Society is planning a one-day trip to Gettysburg, PA in April 21, 2018. RESOLUTION RESOLUTION NO. RE2018-026 TAX CERTIFICATE REDEMPTION OUTSIDE LIENHOLDER WHEREAS, the Tax Collector of the Borough of Milford has been paid by the mortgage company, Comerica for Corelogic Real Estate Tax services necessary amount of $6,290.94 to redeem Tax Sale Certificate #2014-020 on Block 7.01 Lot 22 on the Borough of Milford Tax List for utilities supported by filed affidavits: NOW, THEREFORE, BE IT RESOLVED, on the 16th day of January 2018 by the Common Council of the Borough of Milford, County of Hunterdon, that the Borough Tax Collector upon receipt of the respective above mentioned tax sale certificate, endorsed for cancellation and a true copy of this resolution, be authorized to Cancel the above mentioned liens on Block 7.01 Lot 22 from the record. BE IT FURTHER RESOLVED, that the Milford Borough Finance Officer be authorized

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to issue a check in the amount of $7,290.94 to Pro Cap 5 LLC which is the amount required to redeem Certificate # 2014-020 which also includes the lienholders posted premium of $1,000.00. The outside lien-holder address follows: Pro Cap 5 LLC, 1000 Haddonfield Berlin Rd., Suite 203, Voorhees, NJ 08043 This being submitted at the Regular Council Meeting on January 16, 2018. Council Vote Motion Second Ayes Nays Abstain Absent Russell Heller x Noralie LaFevre x x Robert Castagna x George Sniffin x Robert White x x Elisa Yager x PUBLIC COMMENT Noralie LaFevre made a motion to open the meeting to public comments. Seconded by Robert White. ROLL CALL VOTE: AYES: R. Castagna, N. LaFevre, G. Sniffin, R. White, E. Yager NAYS: None ABSTAIN: None ABSENT: R. Heller Motion approved. Teresa Kane, Milford Public School reviewed a letter that the Milford Board of Education wrote to the New Jersey Department of Education requesting the NJ Department of Education to approve School Choice limiting participation to a maximum of 10% per grade per year and/or/15% of total student body. Council members had a brief discussion on the matter. Robert White made a motion to close the public portion of the meeting. Seconded by Noralie LaFevre. ROLL CALL VOTE: AYES: R. Castagna, N. LaFevre, G. Sniffin, R. White, E. Yager NAYS: None ABSTAIN: None ABSENT: R. Heller REGULAR MEETING MINUTES FROM PREVIOUS MEETINGS PRESENTED FOR APPROVAL - Regular Council Meeting of December 18, 2017 Noralie LaFevre All in Favor - AYES: All NAYS: None ABSTAIN: None ABSENT: R. Heller Regular Meeting Minutes of December 18, 2017 are approved. REGULAR MEETING MINUTES FROM PREVIOUS MEETINGS PRESENTED FOR APPROVAL Reorganization Meeting Minutes of January 2, 2018 Comments: None Motion to accept: Robert Castagna Seconded:

Comments: None Motion to accept:

Noralie LaFevre

Seconded: Elisa Yager All in Favor - AYES: All NAYS: None ABSTAIN: None ABSENT: R. Heller Reorganization Meeting Minutes of January 2, 2018 are approved.

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REGULAR MEETING MINUTES FROM PREVIOUS MEETINGS PRESENTED FOR APPROVAL Regular Council Meeting of January 2, 2018

Comments: None Motion to accept:

Robert White

Seconded: Robert Castagna All in Favor - AYES: All NAYS: None ABSTAIN: None ABSENT: R. Heller Regular Meeting Minutes of January 2, 2018 are approved. CORRESPONDENCE LIST Correspondence was reviewed as presented. ADJOURNMENT Mayor Schepens advised there being no further business to discuss, the minutes of this meeting will be available as soon as possible. Motion to adjourn was made by: Noralie LaFevre Seconded by: Elisa Yager All in Favor - AYES: All NAYS: None ABSTAIN: None ABSENT: R. Heller Meeting adjourned at 7:30PM. MILFORD WATER CAPTIAL FUND DISBURSEMENTS 1/11/17 Check 1146 Wm. Stothoff Co. Improv. Water System $ 5,100.00 MILFORD BOROUGH WATER DEPARTMENT ACCOUNT DISBURSEMENTS

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MILFORD BOROUGH SEWER UTILITY ACCOUNT DISBURSEMENTS

MILFORD BOROUGH CURRENT ACCOUNT DISBURSEMENTS

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MILFORD BOROUGH CURRENT ACCOUNT DISBURSEMENTS (CONT.)

Respectfully Submitted,

Karen Dysart, RMC Municipal Clerk

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MILFORD BOROUGH COMMON COUNCIL REGULAR MEETING

DATE: February 5, 2018

CALL TO ORDER The Regular Meeting of the Milford Borough Common Council was held in the Milford Fire Company Building on February 5, 2018. The meeting was called to order by Mayor Henry Schepens at 7:00PM.

PLEDGE OF ALLEGIANCE was led by Mayor Henry Schepens. SUNSHINE PROCLAMATION was read by Mayor Henry Schepens.

As required by the Open Public Meetings Act of 1975, adequate notice of this meeting was provided on January 18, 2018 in the Hunterdon County Democrat and Express Times newspapers. Notices were also posted on the bulletin boards both inside and outside the Municipal Building and at the Milford Public Library. ROLL CALL Present: Henry Schepens, Mayor Robert Castagna, Russell Heller, Noralie LaFevre, George Sniffin, Robert White, Elisa Yager The records reflect the presence of: Todd Bolig, Attorney NEW BUSINESS Mayor Schepens to Discuss Open Space Plan and Land Preservation Mayor Schepens advised Council that he met with Marie Newell NJ Land Conservation Foundation regarding the Thompson Property located at Phyllis Lane. The owner of the Thompson Property would like to preserve the property. Mayor Schepens, Marie Newell and Rick Aller walked the property. Marie stated this property was an excellent choice to preserve with the possibility of trails, etc. The NJ Land Conservation Foundation partners with other groups such as: NJDEP Green Acres, Hunterdon Land Trust and many others. Mayor Schepens stated the Borough will need an Open Space Plan to move forward on the preserving the Thompson Property. Mayor Schepens informed Council there is a grant through the Sustainable Jersey Grants program for Sustainability Master Plan revisions. Mayor Schepens will need to have the Borough Planner, Joe Burgis apply for the Open Space grant with a February 28, 2018 application due date. There was a brief Council discussion on the matter. Councilman Sniffin stated it is very important to keep the right-of-way to the water tower. Curtis Paper Site- Drive Thru the Property Councilman Castagna informed Council that the Borough Planners and several other Borough representatives carried out a drive-thru of the Curtis Paper with Gary Wroblewski, Arcadis.

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Milford Water Department – Well # 1 Replacement Councilman Sniffin stated the well drilling was completed on January 31, 2018 for the replacement well. Councilman Sniffin stated the next step will be a 72 hour pumping test. Councilman Sniffin stated Rob Martucci, Borough Engineer has requested the service of M2 Associates to perform the geological services. VanCleef Engineering will hire M2 Associates as a sub consultant on the project. Councilman Sniffin asked the Borough Clerk to forward copies of an email from Rob Martucci detailing the additional work to be done. UNFINISHED BUSINESS 2018 Animal Control Services – St. Hubert’s Animal Welfare Center The Borough Council awarded the 2018/2019 Animal Control Services to St. Hubert’s Animal Welfare. LEGAL AFFAIRS REPORT – TODD BOLIG, ESQ. • Attorney Bolig stated Attorney Drill had a meeting with the Burgis Group and he is ready to move forward on the COAH case. Attorney Jon Drill and a representative from the Burgis Group will attend the next Council meeting to review the Vacant Land Analysis and COAH numbers to fulfill the Borough’s Obligation before moving forward to settle the case. • Attorney Bolig informed Council that he spoke with Attorney Carney regarding the Application for Flood Hazard Area Verification and Individual Permit on the Milford Mill Redevelopment site, Block 13, Lots 1 & 3, portions of Lots 2 & 5. Mr. Bolig stated the owner of the property can apply for any permitting on the property. • Attorney Bolig stated after a conversation with several attorneys regarding Airbnb’s and at this point in time the Borough should not change our land use ordinances yet. Councilman White and Attorney Bolig will work on a resolution opposing Airbnb’s. SAFETY/ADMINISTRATION – MAYOR SCHEPENS • Mayor Schepens apprised Council on the cost of new speed sign for the Borough. Mayor Schepens stated he received a quote of $5,000.00 per sign from Alan Turdo. Mayor Schepens confirmed the cost with Tara Shepherd from HART and asked there were any grants available for speed sign. Unfortunately, there are no grants available for the signs. • Mayor Schepens will be delivering Meals on Wheels on March 23, 2018. ZONING – COUNCILMAN CASTAGNA Councilman Castagna informed Council that there has been a back-up in the Local Code Enforcement Office with processing certificates. Hopefully, the added assessments will be going out to the Tax Assessor. BUILDING AND GROUNDS/LOCAL BUSINESS – COUNCILWOMAN LAFEVRE Building and Grounds Councilwoman LaFevre reported the committee for the Salt Shed/DPW Improvement Project met on January 23, 2018. The committee discussed several sites and agreed to explore a site on the government use property. The Borough Engineer advised that the first step would be to

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contact a wetlands consultant to see if this location is feasible. The committee agreed to have Mr. Martucci contact a wetlands consultant. Local Business The Milford Merchant Association held their first 2018 meeting on January 19, 2018. The Merchants discussed the following: 2017 Christmas in Milford, Milford Historical Society sponsoring a trip to Gettysburg, PA and a homegrown breakfast on January 29, 2018. ORDINANCE – SECOND READING/PUBLIC HEARING ORDINANCE NO. 880-2018 AN ORDINANCE TO PROVIDE FOR AND DETERMINE THE RATE OF COMPENSATION OF EACH OFFICER AND EMPLOYEE OF THE BOROUGH OF MILFORD AND THE METHOD OF PAYMENT OF SUCH COMPENSATION Noralie LaFevre made a motion to open the public hearing on Ordinance No. 880-2018. Seconded by Robert White. ROLL CALL VOTE: AYES: R. Castagna, R. Heller, N. LaFevre, R. White, E. Yager, G. Sniffin NAYS: None ABSTAIN: None ABSENT: None There were no comments from the public in attendance. Motion to close the public hearing was made by Robert White. Seconded by Noralie LaFevre. ROLL CALL: AYES: R. Castagna, R. Heller, N. LaFevre, R. White, E. Yager, G. Sniffin NAYS: None ABSTAIN: None ABSENT: None Motion carried. SECOND READING - ROLL CALL VOTE Council Member Intro. Adopt Second Ayes Nays Abstain Absent Robert Castagna x Noralie LaFevre x Russell Heller x George Sniffin x x Robert White x x Elisa Yager x x ORDINANCE NO. 881-2018 CALENDAR YEAR 2018 ORDINANCE TO EXCEED THE MUNICIPAL BUDGET APPROPRIATION LIMITS AND TO ESTABLISH A CAP BANK - (N.J.S.A. 40A: 4-45.14) WHEREAS , the Local Government Cap Law, N.J.S.A. 40A: 4-45.1 et seq., provides that in the preparation of its annual budget, a municipality shall limit any increase in said budget to 2.5% unless authorized by ordinance to increase it to 3.5% over the previous year’s final appropriations, subject to certain exceptions; and, WHEREAS, N.J.S.A. 40A: 4-45.15a provides that a municipality may, when authorized by ordinance, appropriate the difference between the amount of its actual final appropriation and the 3.5% percentage rate as an exception to its final appropriations in either of the next two succeeding years; and, ORDINANCE – FIRST READING

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WHEREAS , the Common Council of the Borough of Milford in the County of Hunterdon finds it advisable and necessary to increase its CY 2018 budget by up to 3.5% over the previous year’s final appropriations, in the interest of promoting the health, safety and welfare of the citizens; and, WHEREAS , the Common Council of the Borough of Milford hereby determines that a 3.5 % increase in the budget for said year, amounting to $35,143.71 in excess of the increase in final appropriations otherwise permitted by the Local Government Cap Law, is advisable and necessary; and, WHEREAS, the Common Council of the Borough of Milford hereby determines that any amount authorized hereinabove that is not appropriated as part of the final budget shall be retained as an exception to final appropriation in either of the next two succeeding years. NOW THEREFORE BE IT ORDAINED , by the Common Council of the Milford, in the County of Hunterdon, a majority of the full authorized membership of this governing body affirmatively concurring, that, in the CY 2018 budget year, the final appropriations of the Borough of Milford shall, in accordance with this ordinance and N.J.S.A. 40A: 4-45.14, be increased by 3.5 %, amounting to $35,143.71, and that the CY 2018 municipal budget for the Borough of Milford be approved and adopted in accordance with this ordinance; and, BE IT FURTHER ORDAINED, that any amount authorized hereinabove that is not appropriated as part of the final budget shall be retained as an exception to final appropriation in either of the next two succeeding years; and, BE IT FURTHER ORDAINED , that a certified copy of this ordinance as introduced be filed with the Director of the Division of Local Government Services within 5 days of introduction; and, BE IT FURTHER ORDAINED , that a certified copy of this ordinance upon adoption, with the recorded vote included thereon, be filed with said Director within 5 days after such adoption. FIRST READING - ROLL CALL VOTE Council Member Intro. Adopt Second Ayes Nays Abstain Absent Robert Castagna x Noralie LaFevre x x Russell Heller x George Sniffin x Robert White x x Elisa Yager x x RESOLUTIONS RESOLUTION NO. RE2018-027 BE IT HEREBY RESOLVED by the MILFORD BOROUGH COMMON COUNCIL that all VOUCHERS presented and approved be paid. This being submitted at the Council meeting held on February 5, 2018. Council Vote Motion Second Ayes Nays Abstain Absent Ineligible Noralie LaFevre x x Robert Castagna x George Sniffin x Robert White x x Elisa Yager x Russell Heller x

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RESOLUTION NO. RE2018-028 WHEREAS, The Borough of Milford requires Raffles, held in the Borough, to be licensed; and WHEREAS , All copies of the applications have been received, reviewed and found in order; and WHEREAS , All the regulations of the Borough Ordinance have been met. BE IT HEREBY RESOLVED by the MILFORD BOROUGH COMMON COUNCIL that a Raffle Licenses be granted to the PTO Milford Public School, 7 Hillside Avenue, Milford, New Jersey to hold the following event: 1. On-Premise Merchandise Draw Raffle 2. Off- Premise 50/50 Raffle awarding cash This event will be held on March 24, 2018 from 6:00pm until 10:00pm. The event will be held on the premises of the Milford Fire Company Building, 21 Water Street, Milford, NJ 08848. THEREFORE, BE IT FURTHER RESOLVED that the Borough Clerk is hereby authorized to issue and endorse this raffle license. This being submitted at the Council meeting held on February 5, 2018. Council Vote Motion Second Ayes Nays Abstain Absent Ineligible Noralie LaFevre x x Robert Castagna x x George Sniffin x Robert White x Elisa Yager x Russell Heller x NOW THEREFORE, BE IT RESOLVED, by the MILFORD BOROUGH COMMON COUNCIL of the Borough of Milford, in the County of Hunterdon, State of New Jersey, that the herein Resolution sets forth the Borough’s 2018 salaries and wages each of which fall within the ranges established by Milford Borough Ordinance ORD 880-2018, adopted on final reading on February 5, 2018, for the positions listed below, which shall be as follows: MAYOR…………………… ....................................................................................................... $ 2,800.00 Per Year COUNCIL ....................................................................................................................................... $ 2,200.00 Per Year COUNCIL ....................................................................................................................................... $ 2,200.00 Per Year COUNCIL ........................................................................................................................................ $ 2,200.00 Per Year COUNCIL ........................................................................................................................................ $ 2,200.00 Per Year COUNCIL ........................................................................................................................................ $ 2,200.00 Per Year COUNCIL ........................................................................................................................................ $ 2,200.00 Per Year TAX COLLECTOR/TAX SEARCH OFFICER..................................................................... $ 13,353.00 Per Year Long Term Care Payment (Tax Collector)............................................................................... $ 2,200.00 Per Year CHIEF FINANCIAL OFFICER/TREASURER..................................................................... $ 15,000.00 Per Year CERT MUNICIPAL CLERK/REG/DOG AGT/ASSESS OFFICER .............................. $ 49,061.00 Per Year R ESOLUTION N O . RE2018-029 A RESOLUTION TO PROVIDE FOR AND DETERMINE THE RATE OF COMPENSATION OF EACH OFFICER AND EMPLOYEE OF THE BOROUGH OF MILFORD, AND THE METHOD OF PAYMENT OF SUCH COMPENSATION FOR 2018.

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COAH LIAISON/PAIC REPRESENTATIVE....................................................................... $ 1,104.00 Per Year SUPR. CERTIFYING PENSION/ADMIN. FIRE OFFICIAL RIMS .............................. $ 4,818.00 Per Year ZONING OFFICER ..................................................................................................................... $ 4,454.00 Per Year CERTIFIED PUBLIC WORKS MANAGER ......................................................................... $ 21,785.00 Per Year BOROUGH MAINTENANCE I-Public Works ...................................................................... $ 46,980.00 Per Year BOROUGH MAINTENANCE II-Public Works .................................................................... $ 39,737.00 Per Year SUPERINTENDENT WATER DEPARTMENT ................................................................. $ 55,458.00 Per Year SUPERINTENDENT SEWER UTILITY................................................................................ $ 56,093.00 Per Year TAX ASSESSOR............................................................................................................................. $ 12,135.00 Per Year FIRE OFFICIAL ............................................................................................................................ $ 5,781.00 Per Year PLANNING BOARD CLERK ................................................................................................... $ 5,100.00 Per Year EMERGENCY MANAGEMENT OFFICIAL........................................................................ $ 1,580.00 Per Year MAGISTRATE ........................................................................................ ...................................... $ 2,000.00 Per Year COURT CLERK/ADMINISTRATOR .................................................... ................................ $ 12,000.00 Per Year PROSECUTOR ................................................................................................................... .......... $ 1,620.00 Per Year PUBLIC DEFENDER ....................................................................................................... .......... $ 1,000.00 Per Year RECYCLING COORDINATOR............................................................................................... $ 621.00 Per Year HEAD LIBRARIAN OF MILFORD PUBLIC LIBRARY......................................... ........... $ 28,171.00 Per Year TREASURER OF MILFORD PUBLIC LIBRARY...................................................... .......... $ 1,889.00 Per Year CUSTODIAN OF MILFORD PUBLIC LIBRARY..................................................... .......... $ 1,533.00 Per Year WATER/SEWER COLLECTOR ............................................................................................... $ 1,059.00 Per Year DEPUTY CLERK/REGISTRAR/TAX COLLECTOR ....................................................... $ 19.71 Per Hour GENERAL LABORER................................................................................................................. $ 18.73 Per Hour CLERICAL/PART TIME............................................................................................................. $ 19.71 Per Hour SEWER UTILITY/PART TIME/GRADE II.......................................................................... $ 21.99 Per Hour SCHOOL CROSSING GUARD ................................................................................................. $ 17.87 Per Hour ASSISTANT LIBRARIAN OF MILFORD PUBLIC LIBRARY.............................. .......... $ 13.34 Per Hour SUBSTITUTE LIBRARIAN OF MILFORD PUBLIC LIBRARY............................ .......... $ 13.34 Per Hour NOW THEREFORE, BE IT FURTHER RESOLVED, that the salaries and wages set forth herein may be modified, in whole or in part, by future Resolution(s) of the Milford Borough Common Council, provided that any such future salary and wage modification shall comport with the Borough’s most recently enacted Salary Ordinance. This being submitted at the Council meeting held on Monday, February 5, 2018. Council Vote Motion Second Ayes Nays Abstain Absent Rob Castagna x Russell Heller x Noralie LaFevre x x George Sniffin x x Robert White x Elisa Yager x RESOLUTION NO. RE2018-030 GOVERNING BODY CERTIFICATION OF COMPLIANCE WITH THE UNITED STATES EQUAL EMPLOYMENT OPPORTUNITY COMMISSION’S “Enforcement Guidance on the Consideration of Arrest and Conviction Records in Employment Decisions Under Title VII of the Civil Rights Act of 1964”

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WHEREAS, N.J.S.A. 40A:4-5 as amended by P.L. 2017, c.183 requires the governing body of each municipality and county to certify that their local unit’s hiring practices comply with the United States Equal Employment Opportunity Commission’s “Enforcement Guidance on the Consideration of Arrest and Conviction Records in Employment Decisions Under Title VII of the Civil Rights Act of 1964,” as amended , 42 U.S.C. § 2000e et seq ., (April 25, 2012) before submitting its approved annual budget to the Division of Local Government Services in the New Jersey Department of Community Affairs; and WHEREAS, the members of the governing body have familiarized themselves with the contents of the above-referenced enforcement guidance and with their local unit’s hiring practices as they pertain to the consideration of an individual’s criminal history, as evidenced by the group affidavit form of the governing body attached hereto. NOW, THEREFORE BE IT RESOLVED, that the Common Council of the Borough of Milford, hereby states that it has complied with N.J.S.A. 40A:4-5, as amended by P.L. 2017, c.183, by certifying that the local unit’s hiring practices comply with the above-referenced enforcement guidance and hereby directs the Clerk to cause to be maintained and available for inspection a certified copy of this resolution and the required affidavit to show evidence of said compliance. I HEREBY CERTIFY THAT THIS IS A TRUE COPY OF THE RESOLUTION PASSED AT THE MEETING HELD ON FEBRUARY 5, 2018. Council Vote Motion Second Ayes Nays Abstain Absent Rob Castagna x Russell Heller x Noralie LaFevre x George Sniffin x Robert White x x Elisa Yager x x RESOLUTION NO. RE2018-031 WHEREAS, the Common Council of the Borough of Milford, County of Hunterdon, State of New Jersey, approves the Contract for Community Animal Control Service from St. Hubert’s Animal Welfare Center for municipal animal control services to the Borough of Milford for the period beginning January 1, 2018 and ending December 31, 2019. WHEREAS, there will be an annual contract fee of $3,567.00 throughout the contract period. Payments are to be made quarterly. NOW, THEREFORE BE IT RESOLVED, that Mayor Schepens is hereby authorized to sign the contract for animal control service between the Borough of Milford and St. Hubert’s Animal Welfare Center. This being submitted at the regular meeting of the Milford Borough Common Council held on February 5, 2018. Council Vote Motion Second Ayes Nays Abstain Absent Ineligible Noralie LaFevre x Robert Castagna x George Sniffin x x Robert White x x

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Elisa Yager Russell Heller

x x

RESOLUTION NO. RE2018-032 BE IT HEREBY RESOLVED by the MILFORD BOROUGH COMMON COUNCIL that Dawn Merante, CFO is hereby authorized to prepare a funding ordinance for $10,000.00 to purchase speed signs. The total cost of the purchase is not to exceed $10,000.00 This being submitted at the Council meeting held on February 5, 2018. Council Vote Motion Second Ayes Nays Abstain Absent Rob Castagna x Russell Heller x Noralie LaFevre x George Sniffin x Robert White x x Elisa Yager x x RESOLUTION NO. RE2018-033 BE IT HEREBY RESOLVED by the MILFORD BOROUGH COMMON COUNCIL that Joseph H. Burgis, Burgis Associates, Inc. is hereby authorized to apply to Sustainable Jersey for a Sustainability Master Plan Revision grant to prepare the Borough’s Open Space Plan. This being submitted at the Council meeting held on February 5, 2018. Council Vote Motion Second Ayes Nays Abstain Absent Rob Castagna x Russell Heller x Noralie LaFevre x George Sniffin x Robert White x x Elisa Yager x x COMMENTS FROM THE PUBLIC IN ATTENANCE Noralie LaFevre made a motion to open the meeting to public comments. Seconded by Elisa Yager ROLL CALL VOTE: AYES: R. Castagna, R. Heller, N. LaFevre, G. Sniffin, R. White, E. Yager NAYS: None ABSTAIN: None ABSENT: None Motion Approved. • Charlie White, 78 Frenchtown Road, stated she would like to be involved with the Meals on Wheels deliveries. • Charlie White questioned the difference between an Airbnb and apartments. Attorney Bolig stated apartments are a month to month rental with a lease agreement and a Landlord Registration Statement filed with the Municipal Clerk. Airbnb’s are generally a week to week rental. • Charlie White asked members of Council to prepare a resolution opposing the Penn East Pipeline.

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• Charlie White had a question regarding the purchase of speed signs and the financial responsibility from the County to pay for part of the signs since they will be used on a County Road. Mayor Schepens responded that the Borough will own the signs and be able to place them anywhere throughout the Borough. • Several people at the Council meeting complained of a headache from the odor in the meeting room. Mayor Schepens will speak to Fire Chief regarding the trucks running during the Council meeting. Noralie LaFevre made a motion to close the public portion of the meeting. Seconded by Robert White. ROLL CALL VOTE: AYES: R. Castagna, R. Heller, N. LaFevre, G. Sniffin, R. White, E. Yager NAYS: None ABSTAIN: None ABSENT: None CLERK’S REPORT Noralie LaFevre ROLL CALL VOTE: AYES: R. Castagna, R. Heller, N. LaFevre, G. Sniffin, R. White, E. Yager NAYS: None ABSTAIN: None ABSENT: None TREASURER’S REPORT Robert Castagna ROLL CALL VOTE: AYES: R. Castagna, R. Heller, N. LaFevre, G. Sniffin, R. White, E. Yager NAYS: None ABSTAIN: None ABSENT: None TAX COLLECTOR’S REPORT Comments: None Motion to accept: George Sniffin Seconded: Comments: None Motion to accept: Robert White Seconded: Seconded: Robert Castagna ROLL CALL VOTE: AYES: R. Castagna, R. Heller, N. LaFevre, G. Sniffin, R. White, E. Yager NAYS: None ABSTAIN: None ABSENT: None REGULAR MEETING MINUTES FROM PREVIOUS MEETINGS PRESENTED FOR APPROVAL-Regular Meeting of January 18, 2018 Motion to accept: Robert White Seconded: Noralie LaFevre All in Favor - AYES: All NAYS: None ABSTAIN: R. Heller ABSENT: None Regular Meeting Minutes of January 18, 2018 are approved. CORRESPONDENCE Correspondence was reviewed as presented. Comments: None Motion to accept: Elisa Yager

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ADJOURNMENT Mayor Schepens advised there being no further business to discuss, the minutes of this meeting will be available as soon as possible. Motion to adjourn was made by Robert White. Seconded by Noralie LaFevre. All in Favor – AYES: All NAYS: None ABSTAIN: None ABSENT: None Meeting adjourned at 8:17PM.

Respectfully Submitted,

Karen Dysart, RMC Municipal Clerk

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MILFORD BOROUGH COMMON COUNCIL REGULAR MEETING DATE: February 20, 2018 CALL TO ORDER The Regular Meeting of the Milford Borough Common Council was held in the Milford Fire Company Building on February 20, 2018. The meeting was called to order by Henry Schepens, Mayor at 7:00PM. As required by the Open Public Meetings Act of 1975, adequate notice of this meeting was provided on January 18, 2018 in the Hunterdon County Democrat and Express Times newspapers. Notices were also posted on the bulletin boards both inside and outside the Municipal Building and at the Milford Public Library. ROLL CALL Present: Robert Castagna, Noralie LaFevre, Robert White, Elisa Yager Henry Schepens, Mayor Absent: Russell Heller, George Sniffin The record reflects the presence of: Todd Bolig, Attorney. NEW BUSINESS Milford Fire Company – 2018 Budget Presentation Nathan Fleck, Milford Fire Chief reviewed the 2017 expenses and the proposed 2018 budget. The proposed budget request is for $44,500 which is the same as last year. Chief Fleck stated that the budget is only for firefighting operations which includes fuel, training, testing of equipment, insurance and maintenance of the equipment. Chief Fleck reported that in 2017 the Fire Company members answered 120 calls, held 30 drills and attended over 2000 hours of training. In addition to calls and drills, the Fire Company collectively logged over 1500 hours completing activities such as fundraising, (including grant applications), building and apparatus maintenance, fire prevention, etc. Chief Fleck stated the Fire Company’s goals for 2018 include continuing the refurbishment of Squad 92 (1998/Saulsbury Engine), continued training in not only basic firefighting but several rescue-type fields and implementing our new “Emergency Reporting” system along with the installation of iPads in several of the trucks. This system and electronic equipment will allow our members to not only complete our NFIRS reports on-scene but also provide much important information to our members on-scene of any emergency. Mayor and Council thanked Nathan Fleck and Ryan Osborne for attending tonight’s meeting. Robert Castagna made a motion to accept the Milford Fire Department Budget request of $44,500. Seconded by: Noralie LaFevre PLEDGE OFALLEGIANCE was led by Mayor Schepens. SUNSHINE PROCLAMATION was read by Mayor Schepens.

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ROLL CALL VOTE: AYES: R. Castagna, N. LaFevre, R. White, E. Yager NAYS: None ABSTAIN: None ABSENT: R. Heller. G. Sniffin Motion approved. Email from Meredith Torry – Regarding Timmy Torry Volunteer Service to the Borough Members of Council reviewed the email from Meredith Torry regarding her son Timmy fulfilling his “care for creation” volunteering. Council agreed that Timmy could help clean up the Borough Park or another Borough property. Alan Turdo, DPW Manager will contact Mrs. Torry and schedule a time for Timmy to complete the work. UNFINISHED BUSINESS A&L Oil site – 97 Water Street • Mayor Schepens informed Council that SM Sorge will be taking more sample at the site and remediation should not be needed. • Mayor Schepens reported that he spoke to Alan Turdo, CPWM regarding the price quotes for speed signs. Mr. Turdo will look for other price quotes. The Road Department will move the speed signs around the Borough. LEGALAFFAIRS REPORT – TODD BOLIG, ESQ. • Attorney Bolig informed Council members that Declan O’Scanlon, Gaelic Communications contacted him regarding selling the power right to SBA Towers. Attorney Bolig stated that the lease will remain unchanged and Declan O’Scanlon will remain the contact person on the lease. • Mr. Bolig stated he spoke to William Hance, Qualified Purchasing Agent for Holland Township regarding working as a QPA for Borough. Mr. Hance stated he was interested in the position and Attorney Bolig will schedule a meeting with the Karen Dysart, Borough Clerk; Rick Aller, Water/Sewer Superintendent; Dawn Merante, CFO and himself. Mr. Bolig stated if the Borough would appoint a QPA the bid threshold would increase from $17,500 to $40,000. SOLID WASTE/PLANNING BOARD – COUNCILMAN ROBERT WHITE Solid Waste Councilman White informed Council that the next Clean-up day has been scheduled for June 23, 2018 and the flyer will state “For Milford Residents Only”. Planning Board Councilman White stated the Planning Board meeting for February has been cancelled. Borough Website Councilman White had a brief discussion with Council on the website and suggested links to other websites be placed on the website, i.e. Milford Merchant Association, etc. PUBLIC WORKS – COUNCILMAN GEORGE SNIFFIN Mayor Schepens gave a brief Public Works report in Councilman Sniffin’s absence. Streets and Roads • Mayor Schepens reported that the Borough received a Department of Transportation grant in the amount of $205,000 for the Railroad Avenue Road Improvement Project.

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