Minutes - 2017

MILFORD BOROUGH COMMON COUNCIL REGULAR MEETING DATE: January 3, 2017 CALL TO ORDER The Regular Meeting of the Milford Borough Common Council was held in the Milford Fire Company Building on January 3, 2017. The meeting was called to order by Mayor Ronald A. Rehl at 7:00PM. PLEDGE OF ALLEGIANCE was led by Mayor Ronald Rehl. SUNSHINE PROCLAMATION was read by Mayor Ronald Rehl. As required by the Open Public Meetings Act of 1975, adequate notice of this meeting was provided on December 15, 2016 in the Hunterdon County Democrat and Express Times newspapers. Notices were also posted on the bulletin boards both inside and outside the Municipal Building and at the Milford Public Library. ROLL CALL Present: Ronald R. Rehl, Mayor Carole Heller, Noralie LaFevre, Henry Schepens, George Sniffin, Robert White, Elisa Yager The record reflects the presence of: Todd Bolig, Attorney. NEW BUSINESS Replace Water Line for Customer in Holland Township Mayor Rehl stated Rick Aller, Water Superintendent and Todd Bolig, Borough Attorney have been working on a complaint from a water customer in Holland Township regarding lack of water volume. Rick Aller stated over time zinc in the galvanized steel piping erodes and can lead to an accumulation of corrosion on the inside walls of the pipes. Rick Aller informed Council there is need to inspect/replace the steel water service line at 428 Milford-Mt. Pleasant Road. The Borough Water Department will have to excavate the water service line that connects the properties of 428 and 430 Milford-Mt. Pleasant Road and inspect the service line and replace the line from the existing curb stop to the street if necessary. If the water line needs replacing from the existing stop into the home it will be the homeowner’s responsibility. LEGAL AFFAIRS REPORT – TODD BOLIG Attorney Bolig informed Council that the bankruptcy proceedings for the A&L Oil property are moving forward. SAFETY/ADMINISTRATION – MAYOR REHL Mayor Rehl stated he met with Chuck Urban regarding his plans for the Grist Mill on Railroad Avenue.

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ZONING – COUNCILMAN HENRY SCHEPENS Councilman Schepens stated the Zoning Officer did not receive any zoning applications in November. BUILDING & GROUNDS – COUNCILWOMAN LAFEVRE

No report tonight. RESOLUTIONS

RESOLUTION NO. RE2017-023 WHEREAS, the (3rd) third tax payment of the 2016/2017 school year is due and payable to the Board of Education of Milford Public School on or before January 3, 2017; and WHEREAS, the total of the (3rd) third tax payment is $463,947.00. THEREFORE IT IS HEREBY RESOLVED by the MILFORD BOROUGH COMMON COUNCIL that the tax payment to the Local School in the amount of $463,947.00 be and is ordered paid to the Milford Public School Board of Education on or before January 3, 2017. This being submitted at the Council meeting held on January 3, 2017. Council Vote Motion Second Ayes Nays Abstain Absent Carole Heller x x Noralie LaFevre x Henry Schepens x x George Sniffin x Robert White x Elisa Yager x RESOLUTION NO. RE2017-024 WHEREAS, the (4st) fourth tax payment of the 2016/2017 school year is due and payable to the Board of Education of Delaware Valley Regional High School on or before January 3, 2017; and WHEREAS, the total of the (4st) fourth tax payment is $128,405.00. THEREFORE IT IS HEREBY RESOLVED by the MILFORD BOROUGH COMMON COUNCIL that the Regional School payment in the amount of $128,405.00 be and is ordered paid to the Delaware Valley Regional High School Board of Education on or before January 3, 2017. This being submitted at the regular meeting of the Milford Borough Common Council held on January 3, 2017. Council Vote Motion Second Ayes Nays Abstain Absent Carole Heller x x Noralie LaFevre x

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Henry Schepens George Sniffin

x x x x

Robert White Elisa Yager

x

RESOLUTION NO. RE2017-025 BE IT HEREBY RESOLVED by the MILFORD BOROUGH COMMON

COUNCIL that all VOUCHERS presented and approved be paid.

This being submitted at the Council meeting held on January 3, 2017.

Council Vote Carole Heller

Motion

Second

Ayes

Nays

Abstain

Absent

x

x x x x x x

Noralie LaFevre Henry Schepens George Sniffin

Robert White Elisa Yager

x

RESOLUTION NO. 2017-026 TAX CERTIFICATE REDEMPTION OUTSIDE LIENHOLDER WHEREAS, the Tax Collector of the Borough of Milford has been paid by the mortgage holder, Wells Fargo Bank, the necessary amount of $31,520.42 to redeem Tax Sale Certificate #2015-006 on Block 22 Lot 3 on the Borough of Milford Tax List for taxes and subsequent liens supported by filed affidavits: NOW, THEREFORE, BE IT RESOLVED, on the 3rd day of January 2017 by the Common Council of the Borough of Milford, County of Hunterdon, that the Borough Tax Collector upon receipt of the respective above mentioned tax sale certificate, endorsed for cancellation and a true copy of this resolution, be authorized to Cancel the above mentioned liens on Block 22 Lot 3 from the record. BE IT FURTHER RESOLVED, that the Milford Borough Finance Officer be authorized to issue a check in the amount of $43,520.42 to US Bankcust for PC6 LLC Sterling National which is amount required to redeem Certificate # 2015-006 including the posted premium of $12,000. The outside lien-holder address follows: The outside lien-holders are as follows: Pro Cap 6 LLC, Sterling National, 50 South 16 th Suite 2050, Philadelphia, PA 19102. This being submitted at the Regular Council Meeting on January 3, 2017. Council Vote Motion Second Ayes Nays Abstain Absent Carole Heller x Noralie LaFevre x Henry Schepens x x George Sniffin x Robert White x x Elisa Yager x

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R ESOLUTION N O . RE2017-027 R ESOLUTION OF THE B OROUGH OF M ILFORD , C OUNTY OF H UNTERDON , S TATE OF N EW J ERSEY , A UTHORIZING THE R EPAIR AND / OR R EPLACEMENT OF G ALVANIZED S TEEL W ATER S ERVICE L INES , AND THE P REPARATION OF A PPROPRIATE M AINTENANCE E ASEMENTS TO E FFECTUATE SUCH R EPAIR OR R EPLACEMENT W ITHOUT R EQUIRING F URTHER S PECIFIC A UTHORIZATION BY THE B OROUGH ’ S C OMMON C OUNCIL TO A CCOMPLISH S AME . WHEREAS , for many years, the Borough’s water department utilized galvanized steel piping for its water service lines for connections from the Borough’s water mains to the Borough’s water customers; and WHEREAS , over the years, zinc in the galvanized steel piping erodes and leads to an accumulation of corrosion on the inside walls of the pipes which occasionally results in either reduced water pressure or water volume for the Borough’s customers; and WHEREAS , the Borough, in many cases, does not have an easement which identifies the exact location of the water or sewer lines or which specifically authorizes the Borough to replace and / or maintain those lines; and WHEREAS , the Borough’s Water Department superintendent has indicated that there will be both an immediate and prospective need to replace various existing galvanized service lines, and that there is no way to determine at what point in time specific service lines will need to be replaced; and WHEREAS , the Borough’s Water Department’s superintendent has requested of the Common Council the ability to establish a process by which the Water Department Superintendent may maintain and / or replace those affected lines, and to have either a temporary or permanent maintenance easement drafted to effectuate any such repair and or replacement without requiring further action of the Common Council; and WHEREAS , upon the replacement of any such water service line and its connection to the Borough’s water system, the responsibility for the maintenance and repair, and the replacement, if needed, of the water service line shall be the sole responsibility of the owner(s) of the property served by the water service line. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Milford that: 1. All aforementioned recitals are incorporated herein as though fully set forth at length; and 2. The Borough’s then-serving Water Commissioner in conjunction with the Borough’s Water Superintendent shall have the authority, without further Council approval, to decide which galvanized steel water service lines require repair and / or replacement, and that such decision to replace same shall be made on a case-by-case basis as may be needed; and 3. The Borough’s engineer shall be authorized, on a case-by-case basis, to prepare a legal description (metes and bounds) of the area containing the Borough’s water service line(s), as may be required for a temporary maintenance easement to permit any such water service line replacement; and 4. The Borough shall record any such easement with the Hunterdon County Clerk at the Borough’s sole cost; and

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5. Upon the replacement of the water service line, the owner(s) of the property served by the water service line shall bear all responsibility for any costs associated with the replacement, repair and / or maintenance of the water service line, subsequent to the Borough’s installation of same; and 6. This Resolution shall become part of the Borough’s Water Department’s operations manuals. This being submitted at the Council meeting held on Tuesday, January 3, 2017. Council Vote Motion Second Ayes Nays Abstain Absent Carole Heller x x Noralie LaFevre x Henry Schepens x George Sniffin x Robert White x x Elisa Yager x PUBLIC COMMENT Elisa Yager made a motion to open the meeting to public comments. Seconded by Noralie LaFevre. ROLL CALL VOTE: AYES: N. LaFevre, H. Schepens, G. Sniffin, R. White, E. Yager, C. Heller NAYS: None ABSTAIN: None ABSENT: None Motion approved. Rob Castagna, Spring Garden Street stated some of the foreclosed houses in the Borough are being sold. Robert White made a motion to close the public portion of the meeting. Seconded by Noralie LaFevre. ROLL CALL VOTE: AYES: N. LaFevre, H. Schepens, G. Sniffin, R. White, E. Yager NAYS: None ABSTAIN: None ABSENT: None Motion approved. CLERK'S REPORT – December 2016 Comments: None Motion to accept: Carole Heller Seconded: Noralie LaFevre All in Favor - AYES: All NAYS: None ABSTAIN: None ABSENT: None Clerk's Report approved. CORRESPONDENCE LIST Correspondence was reviewed as presented. ADJOURNMENT Mayor Rehl advised there being no further business to discuss, the minutes of this meeting will be available as soon as possible. Motion to adjourn was made by Henry Schepens. Seconded by Noralie LaFevre. All in Favor - AYES: All NAYS: None ABSTAIN: None ABSENT: None

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Meeting adjourned at 7:35PM

Respectfully Submitted

Karen Dysart, RMC Municipal Clerk

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MILFORD BOROUGH COMMON COUNCIL REGULAR MEETING DATE: January 17, 2017 CALL TO ORDER The Regular Meeting of the Milford Borough Common Council was held in the Milford Fire Company Building on January 17, 2017. The meeting was called to order by Council President Noralie LaFevre at 7:00PM. PLEDGE OF ALLEGIANCE was led by Council President Noralie LaFevre. SUNSHINE PROCLAMATION was read by Council President Noralie LaFevre. As required by the Open Public Meetings Act of 1975, adequate notice of this meeting was provided on January 12, 2017 in the Hunterdon County Democrat and Express Times newspapers. Notices were also posted on the bulletin boards both inside and outside the Municipal Building and at the Milford Public Library. ROLL CALL Present: Noralie LaFevre, Henry Schepens, Carole Heller-Arrived 7:10pm George Sniffin, Robert White, Elisa Yager Absent: Ronald Rehl, Mayor The record reflects the presence of: Todd Bolig, Attorney. LEGAL AFFAIRS REPORT – TODD BOLIG Attorney Bolig stated he prepared the lease agreement between the Borough and the Milford Board of Education regarding the Borough garage located at Block 7, Lot 37. Attorney Bolig informed Council that he sent letters to the three residents on Milford-Mt. Pleasant Road regarding their water service line. The letter informed the residents that the Milford Water Department would need to excavate the water service line that connects their property and inspect the service line and possibly replace the line from their existing curb stop to the street if the water service line is determined to be the cause of the problem. Attorney had a brief discussion with members of Council regarding the use of in-house employees removing the A&L Oil building. Attorney Bolig spoke with Stephen Kehays, JM Sorge, Inc. and he stated a contracted company should remove the building. COMMUNITY AFFAIRS – COUNCILMAN ROBERT WHITE • Councilman White stated the Borough could use Office 365 program (cloud based) through Microsoft for the Borough’s email. Councilman White reviewed the program and costs with Council. • Councilman White attended the Planning Board Reorganization meeting and Carol Bernotas was sworn in as Board President. The next Planning Board

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meeting is scheduled for January 22, 2017. • Councilman White attended the bid opening for solid waste, recycling and annual clean up on January 10, 2017 and Republic Services was the lowest bidder. • Councilman White reviewed the 2016 Recycling Awards Program sponsored by the NJDEP Bureau of Energy and Sustainability. PUBLIC WORKS – COUNCILMAN GEORGE SNIFFIN Streets and Roads • Councilman Sniffin attended meetings on January 6 th and January 9 th to review the 2017 public works projects • Councilman Sniffin stated the Borough will be applying for two DOT grants for road improvements on Railroad Avenue. • Councilman Sniffin also informed Council that the Road Department will resurface the rest of Hillcrest Drive and grade driveways where required. The Road Department will resurface Orchard and Walnut Streets this year. Sewer Department • The Sewer Department completed the sewer connections for the new property on Fawnwood Drive. • The Sewer Department had an unannounced inspection from the NJ Bureau of Release Prevention to check the chemical stocks and view how the chemicals were stored. The State said everything looked good. Water Department • The Water Department received a service call to 522/524 Frenchtown Road to shut off the water. The Water Department was unable to locate a curb stop for that property. After further inspection on the property it appears a curb stop was never installed. Rick Aller, Water Superintendent informed the property owners that the Water Department would have to cut in a stop if the plumber could not use the basement shut off. Rick Aller has not heard anything from the owners. • The Water Department repaired a 6” water main break on Phyllis Lane. LIAISON – COUNCILWOMAN ELISA YAGER • Councilwoman Yager spoke to the Shoprite Pharmacy representative regarding the cost of Hepatitis B vaccinations for the Milford Fire Department. The Shoprite Pharmacy is willing to provide the vaccinations at the Milford Firehouse for $97.00/shot which is substantially less than Delaware Valley Health Center. The Firehouse Department will need to work with Shoprite on the number of firemen needing the shots. • Councilwoman Yager had a brief discussion with Council members regarding the Milford School sharing the cost of the Milford Public Library. Council will need to look into this matter further. COMMUNITY AFFAIRS – COUNCILWOMAN HELLER No report tonight.

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ORDINANCE – FIRST READING

ORDINANCE NO. 866-2017 AN ORDINANCE TO PROVIDE FOR AND DETERMINE THE RATE OF COMPENSATION OF EACH OFFICER AND EMPLOYEE OF THE BOROUGH OF MILFORD AND THE METHOD OF PAYMENT OF SUCH COMPENSATION

BE IT ORDAINED by the MILFORD BOROUGH COMMON COUNCIL of the Borough of Milford, in the County of Hunterdon, State of New Jersey, as follows: MAYOR…………………….............................................................. $ 2,800.00 Per Year COUNCIL ...................................................................................... $ N/A COUNCIL ...................................................................................... $ 2,200.00 Per Year COUNCIL ....................................................................................... $ 2,200.00 Per Year COUNCIL ....................................................................................... $ 2,200.00 Per Year COUNCIL ....................................................................................... $ 2,200.00 Per Year COUNCIL ....................................................................................... $ 2,200.00 Per Year TAX COLLECTOR/TAX SEARCH OFFICER ................................. $ 13,091.00 Per Year Long Term Care Payment (Tax Collector) ................................... $ 2,200.00 Per Year CHIEF FINANCIAL OFFICER/TREASURER ................................. $ 15,000.00 Per Year CERT MUNICIPAL CLERK/REG/DOG AGT/ASSESS OFFICER ........... $ 48,099.00 Per Year COAH LIAISON/PAIC REPRESENTATIVE .................................... $ 1,082.00 Per Year SUPR. CERTIFYING PENSION/ADMIN. FIRE OFFICIAL RIMS .. $ 4,724.00 Per Year ZONING OFFICER......................................................................... $ 4,367.00 Per Year CERTIFIED PUBLIC WORKS MANAGER .................................... $ 21,358.00 Per Year BOROUGH MAINTENANCE I-Public Works.................................. $ 46,059.00 Per Year BOROUGH MAINTENANCE II-Public Works................................. $ 38,973.00 Per Year SUPERINTENDENT WATER DEPARTMENT ............................... $ 54,371.00 Per Year SUPERINTENDENT SEWER UTILITY .......................................... $ 54,993.00 Per Year TAX ASSESSOR............................................................................ $ 11,897.00 Per Year FIRE OFFICIAL ............................................................................. $ 5,668.00 Per Year PLANNING BOARD CLERK .......................................................... $ 5,000.00 Per Year EMERGENCY MANAGEMENT OFFICIAL..................................... $ 1,549.00 Per Year MAGISTRATE ........................................................................................ $ 2,000.00 Per Year COURT CLERK/ADMINISTRATOR .................................................... $ 12,000.00 Per Year PROSECUTOR ................................................................................................................. $ 1,620.00 Per Year PUBLIC DEFENDER ...........................................................................................$ 1,000.00 Per Year RECYCLING COORDINATOR …...................................................................$ 609.00 Per Year

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HEAD LIBRARIAN OF MILFORD PUBLIC LIBRARY............................. $ 27,619.00 Per Year TREASURER OF MILFORD PUBLIC LIBRARY......................................... $ 1,852.00 Per Year CUSTODIAN OF MILFORD PUBLIC LIBRARY......................................... $ 1,503.00 Per Year WATER/SEWER COLLECTOR...................................................... $ 1,038.00 Per Year DEPUTY CLERK/REGISTRAR/TAX COLLECTOR ...................... $ 19.32 Per Hour GENERAL LABORER .................................................................... $ 18.36 Per Hour CLERICAL/PART TIME .................................................................. $ 19.32 Per Hour SEWER UTILITY/PART TIME/GRADE II ....................................... $ 21.56 Per Hour SCHOOL CROSSING GUARD ...................................................... $ 17.52 Per Hour ASSISTANT LIBRARIAN OF MILFORD PUBLIC LIBRARY................... $ 13.08 Per Hour SUBSTITUTE LIBRARIAN OF MILFORD PUBLIC LIBRARY...... ......... $ 13.08 Per Hour 1. The Mayor and Council Commissioners shall be paid quarterly: in the months of March, June, September and December. 2. The following salaries and wages shall be paid bi-weekly (every other Friday): Borough Clerk, Tax Collector, Borough Maintenance, Supt. Public Utilities, Chief Financial Officer/Treasurer, Head Librarian. 3. All remaining salaries and wages shall be paid monthly. Verification of overtime and/or other compensation must be submitted by the end of the month in which it was earned. 4. The duties and terms of employment of the Borough’s officers and employees, except as otherwise provided by Statute, shall be as set forth in an Ordinance of the Governing Body. The hours of employment and other pertinent information pertaining to the offices and positions shall be set forth in a Resolution of the Governing Body. 5. Those employees who are employed on a full-time basis, as defined by N.J.S.A. 52:14-17.26 , shall also be eligible for the New Jersey State Health Benefits Program, and the Borough of Milford, pursuant to Milford Borough Resolution RE2011-108 has established that employees are deemed to be employed on a full-time basis if said employee works a minimum of twenty-five (25) hours per week. 6. The Treasurer shall present monthly to the Governing Body for approval, warrants drawn to the order of the Borough of Milford Payroll Account as follows: a. In advance for all employees whose salaries are on an annual or weekly basis when such salaries are due and payable prior to the next Regular Meeting of the Governing Body. b. At the first meeting of the Governing Body in January each year there shall be approved an account to be designated “The Borough of Milford Payroll Account” and from time to time the Treasurer, upon receipt of a warrant for the amount due to such payroll account, shall deposit the same to the credit of the Payroll Account, charging the appropriate budgetary accounts therewith. c. The Treasurer shall thereafter draw checks on said payroll account to the employees entitled to payment therefrom. d. At each regular meeting of the Governing Body, the Treasurer shall submit

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for the approval or ratification as the case may be, the necessary payrolls for the amount due the officers and employees for compensation. The payroll shall be considered by the Governing Body in due course and approved if found to be correct. e. In case of error adjustment in the payroll, the Treasurer shall, and it shall be his/her duty to see that such error adjustment is properly corrected and an appropriate record made thereof. f. Such officers as may be designated by the Governing Body are hereby authorized to sign warrants drawn in favor of the payroll upon due notice that the appropriate payrolls have been approved by the proper committee and by the proper certifying authorities, which certifying authorities and committee shall be those designated in the Resolution mentioned in Section 5 thereof. 7. All Ordinances or parts of Ordinances inconsistent with this Ordinance are hereby repealed. FIRST READING - ROLL CALL VOTE Council Member Motion Adopt Second Ayes Nays Abstain Absent Noralie LaFevre x Henry Schepens x x George Sniffin x x Robert White x Elisa Yager x x Carole Heller x ORDINANCE NUMBER 867-2017 AN ORDINANCE APPROPRIATING THE SUM OF $15,000.00 CURRENTLY LOCATED WITHIN THE CAPITAL IMPROVEMENT FUND OF THE BOROUGH OF MILFORD FOR BACK-FILLING AN ABANDONED CISTERN WHEREAS, there are currently funds, raised by the Current Budget and previous budgets, within the Capital Improvement Fund of Milford Borough and, WHEREAS, it is deemed appropriate to make use of $15,000.00 for the allowable capital improvement of back-filling an abandoned cistern. NOW, THEREFORE, BE IT ORDAINED AND ENACTED by the Mayor and Council of the Borough of Milford, County of Hunterdon, State of New Jersey, as follows: Section 1 The sum of $15,000.00 presently located in the Capital Improvement Fund is hereby appropriated for back-filling an abandoned cistern. Section 2 In connection with the amount authorized in Section 1 hereof, the Council makes the following determinations. a. The purpose described in Section 1 hereof is not a Current Expense and is an improvement which the Borough may lawfully make as a general capital improvement. b. The period of usefulness of the purpose described in Section 1 hereof is not in the limitation of the Local Bond Law and the reasonable life thereof is at least five (5) years. Section 3 All ordinances or parts of ordinances which are inconsistent with the terms of this

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ordinance be and the same are hereby repealed to the extent of their inconsistency. Section 4 This ordinance shall take effect immediately after final passage, approval, and publication as provided by law. FIRST READING - ROLL CALL VOTE Council Member Motion Adopt Second Ayes Nays Abstain Absent Carole Heller x Noralie LaFevre x Henry Schepens x George Sniffin x x Robert White x x Elisa Yager x x RESOLUTION NO. RE2017-028 WHEREAS, The Borough of Milford requires Raffles, held in the Borough, to be licensed; and WHEREAS , All copies of the applications have been received, reviewed and found in order; and WHEREAS , All the regulations of the Borough Ordinance have been met. BE IT HEREBY RESOLVED by the MILFORD BOROUGH COMMON COUNCIL that a Raffle Licenses be granted to the PTO Milford Public School, 7 Hillside Avenue, Milford, New Jersey to hold the following event: This event will be held on March 18, 2017 from 6:00pm until 10:00pm. The event will be held on the premises of the Milford Fire Company Building, 21 Water Street, Milford, NJ 08848. THEREFORE, BE IT FURTHER RESOLVED that the Borough Clerk is hereby authorized to issue and endorse this raffle license. This being submitted at the Council meeting held on January 17, 2017. Council Vote Motion Second Ayes Nays Abstain Absent Ineligible Noralie LaFevre x Henry Schepens x x George Sniffin x Robert White x Elisa Yager x x Carole Heller x RESOLUTION NO. RE2017-029 RESOLUTION: Approval to submit a grant application and execute a grant Agreement with the New Jersey Department of Transportation for Railroad Avenue Section 2 Improvement Project. WHEREAS, Railroad Avenue Section 2 is in need of Improvement WHEREAS, Robert Martucci, P.E., Borough of Milford Engineer, has prepared a RESOLUTIONS 1. On-Premise Merchandise Draw Raffle 2. Off- Premise 50/50 Raffle awarding cash

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cost estimate for improvements to this road. NOW, THEREFORE, BE IT RESOLVED that Council of the Borough of Milford formally approved the grant application for the above stated project. BE IT FURTHER RESOLVED that the Mayor and Clerk are hereby authorized to submit an electronic grant application identified as MA-2017-Milford Borough- 00237 to the New Jersey Department of Transportation on behalf of Borough of Milford. BE IT FURTHER RESOLVED that the Mayor and Clerk are hereby authorized to sign the grant agreement on behalf of the Borough of Milford and that their signature constitutes acceptance of the terms and conditions of the grant agreement and approved the execution of the grant agreement. This being submitted at the Council meeting held on January 17, 2017. Council Vote Motion Second Ayes Nays Abstain Absent Noralie LaFevre x Henry Schepens x George Sniffin x x Robert White x x Elisa Yager x Carole Heller x RESOLUTION NO. 2017-030 RESOLUTION: Approval to submit a grant application and execute a grant Agreement with the New Jersey Department of Transportation for Railroad Avenue Section 1 Improvement Project. WHEREAS, Railroad Avenue Section 1 is in need of Improvement WHEREAS, Robert Martucci, P.E., Borough of Milford Engineer, has prepared a cost estimate for improvements to this road. NOW, THEREFORE, BE IT RESOLVED that Council of the Borough of Milford formally approved the grant application for the above stated project. BE IT FURTHER RESOLVED that the Mayor and Clerk are hereby authorized to submit an electronic grant application identified as MA-2017-Milford Borough- 00238 to the New Jersey Department of Transportation on behalf of Borough of Milford. BE IT FURTHER RESOLVED that the Mayor and Clerk are hereby authorized to sign the grant agreement on behalf of the Borough of Milford and that their signature constitutes acceptance of the terms and conditions of the grant agreement and approved the execution of the grant agreement. This being submitted at the Council meeting held on January 17, 2017. Council Vote Motion Second Ayes Nays Abstain Absent Noralie LaFevre x Henry Schepens x x George Sniffin x Robert White x Elisa Yager x x

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Carole Heller

x RESOLUTION NO. RE2017-031 TAX CERTIFICATE REDEMPTION

WHEREAS, the Tax Collector of the Borough of Milford has been paid by the mortgage holder, Comerica, the necessary amount of $1,632.15 to redeem Tax Sale Certificate #2016-005 on Block 7 Lot 27 on the Borough of Milford Tax List for utilities and subsequent liens supported by filed affidavits: NOW, THEREFORE, BE IT RESOLVED, on the 17th day of January 2017 by the Common Council of the Borough of Milford, County of Hunterdon, that the Borough Tax Collector upon receipt of the respective above mentioned tax sale certificate, endorsed for cancellation and a true copy of this resolution, be authorized to Cancel the above mentioned liens on Block 7 Lot 27 from the record. BE IT FURTHER RESOLVED, that the Milford Borough Finance Officer be authorized to issue a check in the amount of $3,432.15 to TWR as CST for Ebury Fund 1 NJ LLC which is the amount required to redeem Certificate # 2016-005 including the posted premium of $1,800. The outside lien-holder address follows: TWR AS CST FOR EBURY FUND 1 NJ LLC. POB 37695, BALTIMORE MD 21297 This being submitted at the Regular Council Meeting on January 17, 2017. Council Vote Motion Second Ayes Nays Abstain Absent Noralie LaFevre x Henry Schepens x George Sniffin x Robert White x x Elisa Yager x Carole Heller x x R ESOLUTION N O . RE2017-032 WHEREAS, the Borough of Milford requires curbside collection of the Borough resident’s solid waste (52 weekly collections per annum), co-mingled recyclables (26 collections per annum every other week), and “Type 13" bulky waste materials on the Borough’s annual “Clean-up Day” (once per year); and WHEREAS, the Borough’s specifications for the collection and disposal of municipal solid waste conformed to the uniform bid specifications for municipal solid waste collection contracts as established pursuant to section 22 of P.L.1991, c.381 (C.48:13A-7.22), and there were no pre-bid challenges to same; and WHEREAS, the Borough solicited bids seeking the provision of all three services (solid waste, recyclables, and annual clean-up day) for either a three (3) year period commencing March 1, 2017 and concluding February 28, 2020, inclusive; or for a five (5) year period commencing March 1, 2017 and concluding February 28, 2022, inclusive; and WHEREAS, pursuant to the Public Contracts Law, N.J.S.A . 40A:11-1, et seq ., the Borough of Milford’s Common Council advertised for bids in the Star-Ledger and the R ESOLUTION OF THE B OROUGH OF M ILFORD , C OUNTY OF H UNTERDON , S TATE OF N EW J ERSEY , A UTHORIZING THE A WARD OF A OF S OLID W ASTE , C OMMINGLED R ECYCLABLES AND AN A NNUAL “C LEAN - UP D AY ” C ONTRACT FOR A F IVE Y EAR T ERM .

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Hunterdon County Democrat newspapers as required by law; and WHEREAS, the Borough timely received bids from three vendors, to wit: Republic Services of New Jersey, L.L.C. d/b/a Raritan Valley Disposal, 9 Frontage Road, Clinton, New Jersey 08809 (“Republic”); LMR Disposal, LLC, 1559A Springtown Road, Alpha, NJ 08865 (“LMR”), and Premier Disposal, Inc., 2026 Route 31, Suite 2, Glen Gardner, New Jersey 08826 (“Premier”), and WHEREAS, the Bids were opened on Tuesday, January 10, 2017, at 2:00PM, with Republic, LMR and Premier submitting bids which are summarized as follows: Bidder 3 Year Option - Cost 5 Year Option - Cost

Republic Services, LLC d/b/a Raritan Valley Disposal 9 Frontage Road Clinton, New Jersey 08809

$156,618.00

$272,894.00

Premier Disposal, Inc. 2026 Route 31, Suite 2 Glen Gardner, New Jersey 08826

$182,160.00

$306,636.00

LMR Disposal, LLC 1559A Springtown Road Alpha, NJ 08865

$181,997.00

$305,995.00

WHEREAS , the Borough Attorney has reviewed the submitted bids and determined that Republic Services, LLC, has submitted the lowest responsible bid, in accordance with N.J.S.A . 40A:11-6.1 and N.J.A.C . 7:26H-6.8, and the Borough’s bid specifications and instructions, as well as all other applicable law, for both the 3 Year Option Term and the 5 Year Option Term; and WHEREAS , the Borough has opted to exercise the Five Year Option Term; and WHEREAS , the Borough has appropriated sufficient funds to award the Bid, under the Five Year Option Term, to Republic Services, LLC, in the amount of $$272,894.00. NOW, WHEREFORE BE IT HEREBY RESOLVED by the MILFORD BOROUGH COMMON COUNCIL that: 1. All aforementioned recitals are incorporated herein as though fully set forth at length; and 2. The bid submitted by Republic Services, LLC. with respect to the collection of solid waste, commingled recyclables and the annual clean-up day for the Five-Year Option Term commencing March 1, 2017 and terminating on February 28, 2022, inclusive, be and hereby is awarded to Republic Services, LLC, the lowest, responsive bidder; and 3. That the Mayor shall execute the Contract which was included in the Borough’s Bid Specifications, at Section 7.1, on behalf of the Borough. This being submitted at the Council meeting held on Tuesday, January 17, 2017. ROLL CALL VOTE Council Member Motion Second Ayes Nays Abstain Absent

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Carole Heller Noralie LaFevre Henry Schepens George Sniffin

x x x x x

x

x

Robert White Elisa Yager

x

PUBLIC COMMENT Robert White made a motion to open the meeting to public comments. Seconded by Carole Heller. ROLL CALL VOTE: AYES: C. Heller, N. LaFevre, H. Schepens, G. Sniffin, R. White, E. Yager NAYS: None ABSTAIN: None ABSENT: None Motion approved. • Rob Castagna, Spring Garden Street stated the snowflake lights look great. • Rob Castagna reminded everyone about the CAG meeting on Monday, January 23 rd . Elisa Yager made a motion to close the public portion of the meeting. Seconded by Henry Schepens. ROLL CALL VOTE: AYES: N. LaFevre, H. Schepens, G. Sniffin, R. White, E. Yager, C. Heller NAYS: None ABSTAIN: None ABSENT: None TAX COLLECTOR’S REPORT – December 2016 Comments: None Motion to accept: Robert White Seconded: Elisa Yager All in Favor - AYES: All NAYS: None ABSTAIN: None ABSENT: None Tax Collector’s Report approved. REGULAR MEETING MINUTES FROM PREVIOUS MEETINGS PRESENTED FOR APPROVAL Regular Council Meeting of December 19, 2016 Comments: None Motion to accept: Robert White Seconded: Henry Schepens All in Favor - AYES: All NAYS: None ABSTAIN: None ABSENT: None Regular Meeting Minutes of December 19, 2016 are approved. Reorganizational Council Meeting of January 3, 2017 Comments: None Motion to accept: Robert White Seconded: Henry Schepens

Page 10 of 12 Meeting Minutes of January 17, 2017

All in Favor - AYES: All NAYS: None ABSTAIN: None ABSENT: None Reorganizational Meeting Minutes of January 3, 2017 are approved. Regular Council Meeting of January 3, 2017 Comments: None Motion to accept: Robert White Seconded: Elisa Yager All in Favor - AYES: All NAYS: None ABSTAIN: None ABSENT: None Regular Meeting Minutes of January 3, 2017 are approved. Special Council Meeting of January 9, 2017 Comments: None Motion to accept: Noralie LaFevre Seconded: Henry Schepens All in Favor - AYES: All NAYS: None ABSTAIN: None ABSENT: None Regular Meeting Minutes of January 9, 2017 are approved CORRESPONDENCE LIST Correspondence was reviewed as presented. ADJOURNMENT Council President LaFevre advised there being no further business to discuss, the minutes of this meeting will be available as soon as possible. Motion to adjourn was made by Robert White Seconded by Henry Schepens All in Favor - AYES: All NAYS: None ABSTAIN: None ABSENT: None Meeting adjourned at 7:50PM MILFORD BOROUGH CURRENT FUND CAPITAL DISBURSEMENTS 01/2/17 Check 1447 VanCleef Eng. Mt. Nebo Rd. 1 $4,389.00 MILFORD WATER CAPTIAL FUND DISBURSEMENTS 01/2/17 Check 1129 VanCleef Eng. USDA-Roof $1,705.67 MILFORD BOROUGH WATER DEPARTMENT ACCOUNT DISBURSEMENTS

Page 11 of 12 Meeting Minutes of January 17, 2017

MILFORD BOROUGH SEWER UTILITY ACCOUNT DISBURSEMENTS

MILFORD BOROUGH CURRENT ACCOUNT DISBURSEMENTS

Respectfully Submitted,

Karen Dysart, RMC Municipal Clerk

Page 12 of 12 Meeting Minutes of January 17, 2017

MILFORD BOROUGH COMMON COUNCIL REGULAR MEETING DATE: February 6, 2017 CALL TO ORDER The Regular Meeting of the Milford Borough Common Council was held in the Milford Fire Company Building on February 6, 2017. The meeting was called to order by Mayor Ronald A. Rehl at 7:00PM. PLEDGE OF ALLEGIANCE was led by Mayor Ronald Rehl. SUNSHINE PROCLAMATION was read by Mayor Ronald Rehl. As required by the Open Public Meetings Act of 1975, adequate notice of this meeting was provided on December 15, 2016 in the Hunterdon County Democrat and Express Times newspapers. Notices were also posted on the bulletin boards both inside and outside the Municipal Building and at the Milford Public Library. ROLL CALL Present: Ronald R. Rehl, Mayor Carole Heller, Noralie LaFevre, Henry Schepens, Robert White, Elisa Yager Absent: George Sniffin The record reflects the presence of: Todd Bolig, Attorney. NEW BUSINESS Milford Fire Company – Cap Water and Sewer for Property located at 27 Water Street John Phillips, Milford Fire Company representative stated the Fire Company purchased 27 Water Street property and the Fire Company would like to have the water and sewer disconnected to the property. The house on the property will probably be demolished in the Spring and used as a parking lot. After a brief discussion Council authorized the water and sewer fees to be waived. Letter from Milford Merchant Association – 2017 Events Noralie LaFevre made a motion to accept the letter presented from the Milford Merchant Association for 2017 events. Seconded by Elisa Yager. All in Favor - AYES: All NAYS: None ABSTAIN: None ABSENT: G. Sniffin Motion approved. UNFINISHED BUSINESS A&L Oil – Follow up discussion regarding application for HDSRF Grant with Steve Keyhays • Attorney Bolig informed Council that the foreclosure process should be completed within the next two weeks. Steve Keyhays, JM Sorge, Inc. stated the proposal from Willever Excavating includes demolition of the entire building

Page 1 of 8 Regular Meeting Minutes of February 6, 2017

including contents and removal. The disposition of material will be sent to a licensed disposal facility. The Borough will need to get two more quotes on demolition and disposal. Per Steve Kehays stated there is no need for further testing of the building materials unless asbestos is discovered. • Also, the Hazardous Discharge Site Remediation Fund Municipal Grant package will need a signed contract with JM Sorge, Inc. and a contract with the demolition contractor and resolutions for both. • The Borough will be proceeding with the grant in two phases: (1) preliminary assessment and (2) remedial investigation. Please see resolution number RE2017-037 authorizing the Mayor to execute grant documents as an authorized representative for the Borough. Verizon Wireless Request for Consent from Milford Borough – possible Joint Meeting with Planning Board Attorney Bolig informed Council that the wireless providers are allowed to work in a public right-a-way. The Borough will have to give consent but the Borough could also set standards. After a brief discussion on the matter, Council decided to hold a joint meeting with the Planning Board to review the matter. The Borough Clerk will work with the Planning Board Secretary to schedule a joint meeting on February 21, 2017. Request from Planning Board to approve Planner’s quote regarding Master Plan Re- examination and Water Street Study RESOLUTION NO. RE2017-038 BE IT HEREBY RESOLVED by the MILFORD BOROUGH COMMON COUNCIL that Mary Moody, Planner is hereby authorized to prepare the Borough of Milford’s Master Plan Re-examination in conjunction with the Water Street Study. The total cost of the Water Street Study and Master Plan Re-examination will be $8,060.00. This being submitted at the Council meeting held on February 7, 2017. Council Vote Motion Second Ayes Nays Abstain Absent Carole Heller x Noralie LaFevre x x Henry Schepens x George Sniffin x Robert White x Elisa Yager x x LEGAL AFFAIRS REPORT – TODD BOLIG • Attorney Bolig informed Council that Mary Moody is working on a draft certification for an extension of temporary immunity from the Mt. Laurel lawsuits for Jonathan Drill. • Attorney Bolig stated he has not received any response from the letters he sent to property owners regarding Milford Water Department inspecting the water

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service lines on 424, 428 and 430 Milford-Mt. Pleasant Road.

SAFETY/ADMINISTRATION – MAYOR REHL Mayor Rehl had several meetings regarding the railroad and funding on restoring the railroad. Mayor Rehl stated Hunterdon County would like to start a fund raising effort on repairing the railroad. ZONING – COUNCILMAN HENRY SCHEPENS Councilman Schepens stated on Sunday he saw a crew working on the railroad ties. Councilman Schepens also stated the County is very interested in the train tracks. BUILDING & GROUNDS – COUNCILWOMAN LAFEVRE Building & Grounds Councilwoman LaFevre stated the cistern on the waterworks field has been filled. Local Business Councilwoman LaFevre stated the Milford Merchant Association held their first meeting for 2017. The Merchant Association discussed the following: Christmas in Milford, a merchant networking night, Chocolate in the Oven is holding a baking class. The Presbyterian Church also presented there calendar of events for 2017, Judit Hendricks, Weichert Realty will be holding a seminar “Find Out What’s Going on in your Community”. ORDINANCE – FIRST READING ORDINANCE NO. 868-2017 CALENDAR YEAR 2017 ORDINANCE TO EXCEED THE MUNICIPAL BUDGET APPROPRIATION LIMITS AND TO ESTABLISH A CAP BANK (N.J.S.A. 40A: 4-45.14) WHEREAS , the Local Government Cap Law, N.J.S.A. 40A: 4-45.1 et seq., provides that in the preparation of its annual budget, a municipality shall limit any increase in said budget to 2.5% unless authorized by ordinance to increase it to 3.5% over the previous year’s final appropriations, subject to certain exceptions; and, WHEREAS, N.J.S.A. 40A: 4-45.15a provides that a municipality may, when authorized by ordinance, appropriate the difference between the amount of its actual final appropriation and the 3.5% percentage rate as an exception to its final appropriations in either of the next two succeeding years; and, WHEREAS , the Common Council of the Borough of Milford in the County of Hunterdon finds it advisable and necessary to increase its CY 2017 budget by up to 3.5% over the previous year’s final appropriations, in the interest of promoting the health, safety and welfare of the citizens; and, WHEREAS , the Common Council of the Borough of Milford hereby determines that a 3.5 % increase in the budget for said year, amounting to $ 36,157.14 in excess of the increase in final appropriations otherwise permitted by the Local Government Cap Law, is advisable and necessary; and,

Page 3 of 8 Regular Meeting Minutes of February 6, 2017

WHEREAS, the Common Council of the Borough of Milford hereby determines that any amount authorized hereinabove that is not appropriated as part of the final budget shall be retained as an exception to final appropriation in either of the next two succeeding years. NOW THEREFORE BE IT ORDAINED , by the Common Council of the Milford, in the County of Hunterdon, a majority of the full authorized membership of this governing body affirmatively concurring, that, in the CY 2017 budget year, the final appropriations of the Borough of Milford shall, in accordance with this ordinance and N.J.S.A. 40A: 4- 45.14, be increased by 3.5 %, amounting to $36,157.14, and that the CY 2017 municipal budget for the Borough of Milford be approved and adopted in accordance with this ordinance; and, BE IT FURTHER ORDAINED, that any amount authorized hereinabove that is not appropriated as part of the final budget shall be retained as an exception to final appropriation in either of the next two succeeding years; and, BE IT FURTHER ORDAINED , that a certified copy of this ordinance as introduced be filed with the Director of the Division of Local Government Services within 5 days of introduction; and, BE IT FURTHER ORDAINED , that a certified copy of this ordinance upon adoption, with the recorded vote included thereon, be filed with said Director within 5 days after such adoption. FIRST READING - ROLL CALL VOTE Council Member Intro. Adopt Second Ayes Nays Abstai n Absent Carol Heller x x Noralie LaFevre x x Henry Schepens x George Sniffin x Robert White x x Elisa Yager x Public Hearing will be heard on March 6, 2017. ORDINANCES – SECOND READING ORDINANCE NUMBER 866-2017 AN ORDINANCE TO PROVIDE FOR AND DETERMINE THE RATE OF COMPENSATION OF EACH OFFICER AND EMPLOYEE OF THE BOROUGH OF MILFORD AND THE METHOD OF PAYMENT OF SUCH COMPENSATION Elisa Yager made a motion to open the public hearing on Ordinance No. 866-2017. Seconded by Noralie LaFevre. ROLL CALL VOTE: AYES: C. Heller, N. LaFevre, H. Schepens, R. White, E. Yager NAYS: None ABSTAIN: None ABSENT: G. Sniffin There were no comments from the public in attendance. Motion to close the public hearing was made by Henry Schepens. Seconded by Robert White. ROLL CALL: AYES: C. Heller, N. LaFevre, H. Schepens, R. White, E. Yager NAYS: None ABSTAIN: None ABSENT: G. Sniffin

Page 4 of 8 Regular Meeting Minutes of February 6, 2017

Motion carried.

SECOND READING & FINAL ADOPTION - ROLL CALL VOTE

Council Member

Intro.

Adopt. Second Ayes Nays Abstain

Absent

Carole Heller

x

Noralie LaFevre Henry Schepens George Sniffin

x

x x

X

x

Robert White Elisa Yager

x

x x

ORDINANCE NUMBER 867-2017 AN ORDINANCE APPROPRIATING THE SUM OF $15,000.00 CURRENTLY LOCATED WITHIN THE CAPITAL IMPROVEMENT FUND OF THE BOROUGH OF MILFORD FOR BACK-FILLING AN ABANDONED CISTERN Henry Schepens made a motion to open the public hearing on Ordinance No. 867-2017. Seconded by Noralie LaFevre. ROLL CALL VOTE: AYES: C. Heller, N. LaFevre, H. Schepens, R. White, E. Yager NAYS: None ABSTAIN: None ABSENT: G. Sniffin There were no comments from the public in attendance. Motion to close the public hearing was made by Elisa Yager. Seconded by Robert White. ROLL CALL: AYES: C. Heller, N. LaFevre, H. Schepens, R. White, E. Yager NAYS: None ABSTAIN: None ABSENT: G. Sniffin Motion carried. SECOND READING & FINAL ADOPTION - ROLL CALL VOTE Council Member Intro. Adopt. Second Ayes Nays Abstain Absent

Carole Heller

x x x

Noralie LaFevre Henry Schepens George Sniffin

x

x

Robert White Elisa Yager

x

x x

x

RESOLUTIONS

RESOLUTION NO. RE2017-034 BE IT HEREBY RESOLVED by the MILFORD BOROUGH COMMON

COUNCIL that all VOUCHERS presented and approved be paid.

This being submitted at the Council meeting held on February 6, 2017. Council Vote Motion Second Ayes Nays Abstain

Absent

Carole Heller

x

x

Page 5 of 8 Regular Meeting Minutes of February 6, 2017

Noralie LaFevre Henry Schepens George Sniffin

x x x x

x

Robert White Elisa Yager

x

RESOLUTION NO. RE2017-035 TAX CERTIFICATE REDEMPTION

WHEREAS, the Tax Collector of the Borough of Milford has been paid by the title company, East Coast Title, the necessary amount of $1,272.22 to redeem Tax Sale Certificate #2016-004 on Block 4 Lot 27 on the Borough of Milford Tax List for utilities and subsequent liens supported by filed affidavits: NOW, THEREFORE, BE IT RESOLVED, on the 6th day of February 2017 by the Common Council of the Borough of Milford, County of Hunterdon, that the Borough Tax Collector upon receipt of the respective above mentioned tax sale certificate, endorsed for cancellation and a true copy of this resolution, be authorized to Cancel the above mentioned liens on Block 4 Lot 27 from the record. BE IT FURTHER RESOLVED, that the Milford Borough Finance Officer be authorized to issue a check in the amount of $1,272.22 to FWDSL & Associates Fund 1 which is the amount required to redeem Certificate # 2016-004. The outside lien-holder address follows: FWDSL & Associates Fund 1, 17 W Cliff Street, Somerville, NJ 08869 This being submitted at the Regular Council Meeting on February 6, 2017. Council Vote Motion Second Ayes Nays Abstain Absent

Carole Heller

x x x x x

Noralie LaFevre Henry Schepens George Sniffin

x

x

Robert White Elisa Yager

x

RESOLUTION NO. RE2017-036 WHEREAS, completed membership applications from Keith Naylor and Andrew Cooper have been received and approved for acceptance by the Milford New Jersey Fire Company, Inc. BE IT HEREBY RESOLVED by the MILFORD BOROUGH COMMON COUNCIL that Keith Naylor and Andrew Cooper be granted membership in the Milford New Jersey Fire Company, Inc. This being submitted at the Council meeting held on February 6, 2017. Council Vote Motion Second Ayes Nays Absent Abstain Carole Heller x Noralie LaFevre x x Henry x

Page 6 of 8 Regular Meeting Minutes of February 6, 2017