2021- Milford Minutes

REGULAR MEETING

DATE: January 4, 2021

CALL TO ORDER The Regular Meeting of the Milford Borough Common Council was held virtually via zoom on January 4, 2021. The meeting was called to order by Henry Schepens, Mayor at 7:00PM.

PLEDGE OFALLEGIANCE was led by Mayor Schepens. SUNSHINE PROCLAMATION was read by Mayor Schepens.

As required by the Open Public Meetings Act of 1975, adequate notice of this meeting was provided on December 17, 2020 in the Hunterdon County Democrat and Express Times newspapers. Notices were also posted on the bulletin boards both inside and outside the Municipal Building and at the Milford Public Library.

ROLL CALL

Present: Robert Castagna, Russell Heller, Noralie LaFevre, Janice Armstrong, Robert White, Elisa Yager Henry Schepens, Mayor Absent: None The record reflects the presence of: Todd Bolig, Attorney.

LEGALAFFAIRS REPORT – TODD BOLIG, ESQ. Attorney Bolig reported that he spoke to Brad Carney, Redevelopment Attorney regarding the Will Serve letter. Attorney Carney agrees that Mr. Urban should not be able to receive a Will Serve letter until he becomes the redeveloper on the property. Attorney Bolig reviewed the letter from Long Hill Township regarding their resolution asking the Governor and Legislature to work with each municipality to establish clear and uniform rules for implementing COAH. Attorney Bolig stated the Borough has completed all their COAH requirements for the next several years and he would send a copy of the Long Hill Township resolution to Council to review. ADMINISTRATION/SAFETY – MAYOR HENRY SCHEPENS Mayor Schepens reported that there is still a speeding issue on Frenchtown Road and County Rte. 519. Mayor and Council had a brief discussion on the matter and the County will be contacted. Mayor Schepens spoke to County Commissioner Zach Rich regarding the possible four- year technical school campus being built near North Hunterdon High School. County Commissioner Rich agreed to have a meeting with Mayor Schepens and Mayor Bush, Holland Township.

BUILDING & GROUNDS – COUNCILWOMAN LAFEVRE No report tonight.

SOLID WASTE/RECYCLING – COUNCILMAN CASTAGNA No report tonight.

Regular Meeting Minutes of January 4, 2021 Page 1

RESOLUTIONS

BE IT HEREBY RESOLVED by the MILFORD BOROUGH COMMON COUNCIL that all VOUCHERS presented and approved be paid. This being submitted at the Council meeting held on January 4, 2021. Council Vote Motion Second Ayes Nays Abstain Absent Robert Castagna x x Russell Heller x Noralie LaFevre x Janice Armstrong x Robert White x x Elisa Yager x

R ESOLUTION N O . RE2021-024 A RESOLUTION TO PROVIDE FOR AND DETERMINE THE RATE OF COMPENSATION OF EACH OFFICER AND EMPLOYEE OF THE BOROUGH OF MILFORD, AND THE METHOD OF PAYMENT OF SUCH COMPENSATION FOR 2019.

NOW THEREFORE, BE IT RESOLVED, by the MILFORD BOROUGH COMMON COUNCIL of the Borough of Milford, in the County of Hunterdon, State of New Jersey, that the herein Resolution sets forth the Borough’s 2021 salaries and wages each of which fall within the ranges established by Milford Borough Ordinance ORD 880-2018, adopted on final reading on February 5, 2018, for the positions listed below, which shall be as follows: MAYOR....................................................................................................................................... $ 2,800.00 Per Year COUNCIL .................................................................................................................................. $ 2,200.00 Per Year COUNCIL .................................................................................................................................. $ 2,200.00 Per Year COUNCIL ................................................................................................................................... $ 2,200.00 Per Year COUNCIL ................................................................................................................................... $ 2,200.00 Per Year COUNCIL ................................................................................................................................... $ 2,200.00 Per Year COUNCIL ................................................................................................................................... $ 2,200.00 Per Year TAX COLLECTOR/TAX SEARCH OFFICER .......................................................................... $ 13,177.00 Per Year QUALIFIED PURCHASING AGENT ....................................................................................... $ 2,196.00 Per Year CHIEF FINANCIAL OFFICER/TREASURER.......................................................................... $ 16,471.00 Per Year CERT MUNICIPAL CLERK/REG/DOG AGT/ASSESS OFFICER .......................................... $ 53,871.00 Per Year COAH LIAISON/PAIC REPRESENTATIVE............................................................................. $ 1,212.00 Per Year ADMINISTRATOR OF ESCROWS........................................................................................... $ 3,605.00 Per Year SUPR. CERTIFYING PENSION/ADMIN. FIRE OFFICIAL RIMS ........................................ $ 5,291.00 Per Year ZONING OFFICER .................................................................................................................... $ 4,944.00 Per Year BOROUGH MAINTENANCE I-Public Works .......................................................................... $ 51,585.00 Per Year BOROUGH MAINTENANCE II-Public Works ......................................................................... $ 37,440.00 Per Year BOROUGH MAINTENANCE II-Public Works ......................................................................... $ 44,378.00 Per Year SUPERINTENDENT WATER DEPARTMENT ........................................................................ $ 60,895.00 Per Year SUPERINTENDENT SEWER UTILITY ................................................................................... $ 61,592.00 Per Year TAX ASSESSOR......................................................................................................................... $ 13,324.00 Per Year FIRE OFFICIAL ......................................................................................................................... $ 6,347.00 Per Year PLANNING BOARD CLERK.................................................................................................... $ 5,600.00 Per Year EMERGENCY MANAGEMENT OFFICIAL ............................................................................ $ 1,735.00 Per Year RECYCLING COORDINATOR.................................................................................... ............. $ 682.00 Per Year

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HEAD LIBRARIAN OF MILFORD PUBLIC LIBRARY......................................... ................. $ 30,933.00 Per Year TREASURER OF MILFORD PUBLIC LIBRARY...................................................... ............... $ 2,074.00 Per Year CUSTODIAN OF MILFORD PUBLIC LIBRARY..................................................... ............... $ 17.16 Per Hour WATER/SEWER COLLECTOR................................................................................................. $ 1,163.00 Per Year DEPUTY CLERK/REGISTRAR/TAX COLLECTOR .............................................................. $ 21.64 Per Hour GENERAL LABORER ............................................................................................................... $ 20.57 Per Hour CLERICAL/PART TIME ............................................................................................................ $ 21.64 Per Hour SEWER UTILITY/PART TIME/GRADE II ............................................................................... $ 24.14 Per Hour SCHOOL CROSSING GUARD.................................................................................................. $ 19.62 Per Hour ASSISTANT LIBRARIAN OF MILFORD PUBLIC LIBRARY.............................. ................. $ 14.65 Per Hour SUBSTITUTE LIBRARIAN OF MILFORD PUBLIC LIBRARY............................ ................. $ 14.65 Per Hour NOW THEREFORE, BE IT FURTHER RESOLVED, that the salaries and wages set forth herein may be modified, in whole or in part, by future Resolution(s) of the Milford Borough Common Council, provided that any such future salary and wage modification shall comport with the Borough’s most recently enacted Salary Ordinance. This being submitted at the Council meeting held on Monday, January 4, 2021. Council Vote Motion Second Ayes Nays Abstain Absent Rob Castagna x Russell Heller x Noralie LaFevre x x Janice Armstrong x Robert White x Elisa Yager x x PUBLIC COMMENTS Robert White made a motion to open the public portion of the meeting. Seconded by Noralie LaFevre. ROLL CALL: AYES: R. Castagna, R. Heller, N. LaFevre, J. Armstrong, R. White, E. Yager NAYS: None ABSTAIN: None ABSENT: None No comments from the public in attendance. Motion to close the public hearing was made by Robert White. Seconded by Elisa Yager. ROLL CALL: AYES: R. Castagna, R. Heller, N. LaFevre, J. Armstrong, R. White, E. Yager NAYS: None ABSTAIN: None ABSENT: None Motion carried. CLERK’S REPORT – December 2020 Comments: none Motion to accept: Noralie LaFevre Seconded: Robert White All in Favor – AYES: All NAYS: None ABSTAIN: None ABSENT: None Clerk’s Report for December 2020 was approved.

CORRESPONDENCE LIST None

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ADJOURNMENT Mayor Schepens advised there being no further business to discuss, the minutes of this meeting will be available as soon as possible. Motion to adjourn was made by: Elisa Yager Seconded by: Robert White All in Favor - AYES: All NAYS: None ABSTAIN: None ABSENT: None Meeting adjourned at 7:20PM.

Respectfully Submitted,

Karen Dysart, RMC Municipal Clerk

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MILFORD BOROUGH COMMON COUNCIL

REORGANIZATION MEETING

DATE: JANUARY 4, 2021

CALL TO ORDER The Reorganization meeting of the Milford Borough Common Council was held remoting via zoom video conferencing on January 4, 2021. The meeting was called to order by Henry Schepens, Mayor at 6:30PM. SUNSHINE PROCLAMATION was read by Mayor Schepens. As required by the Open Public Meetings Act of 1975, adequate notice of this meeting was provided on December 17, 2020 in the Hunterdon County Democrat and in the Express Times newspapers. Notices were also posted on the bulletin boards both inside and outside the Municipal Building and at the Milford Public Library.

PLEDGE OF ALLEGIANCE was led by Henry Schepens, Mayor.

OATHS OF OFFICE Oaths of Office were administered to the following officials: Borough Attorney :Todd Bolig, Esq. Council Members

:Russell Heller :Robert White

Fire Chief

:Nathan Fleck

OEM Coordinator

:John Phillips

ROLL CALL Present:

Mayor, Henry Schepens

Council members

Russell Heller, Noralie LaFevre, Janice Armstrong, Robert White, Elisa Yager

Absent: Robert Castagna Record reflects the presence of: Todd Bolig, Esq.

ELECTION OF COUNCIL PRESIDENT 2021 Mayor Schepens asked for nominations for Council President. Elisa Yager nominated Noralie LaFevre as Council President. Seconded by Robert White. Mayor Schepens asked for a vote for Noralie LaFevre as Council President All in Favor - AYES: R. Heller, J. Armstrong, R. White, E. Yager NAYS: None ABSTAIN: N. LaFevre ABSENT: R. Castagna Motion was approved.

Mayor Schepens reviewed the 2021 Council Assignments, Council Appointees and Appointment of Officials and Employees.

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COUNCIL COMMISSION ASSIGNMENTS

MAYOR HENRY SCHEPENS SECURITY/ADMINISTRATION

Prosecutor, Administration, Engineering, Attorney, NJSP, Alt. PAIC Rep., Regional School Board Rep. Legal, Municipal Court, Redevelopment, Joint Land Use Board

COUNCILMEMBERS RUSSELL HELLER BOROUGH MAINTENANCE

Public Works (Water and Sewer Depts.) Streets & Roads, Maintenance

ROBERT WHITE ZONING/JOINT LAND USE BOARD

Joint Land Use Board, Office Automation, Zoning Officer/Local Code Concerns, Redevelopment Zones SWAC Rep., Solid Waste/Recycling, Alt. Library Bd. Rep., Alt Emerg. Mgmt. Rep., Municipal Coordinator for Cty. Div. of Senior, Disabilities and Veteran Services, Historical Society Liaison Building & Grounds, Parks & Playgrounds, Local Business Rep., Finance and Insurance

ROBERT CASTAGNA SOLID WASTE/RECYCLING

NORALIE LAFEVRE BUILDING & GROUNDS/ FINANCE

ELISAYAGER LIAISON

Special Events, Local School Rep., Alt. Local Business Rep., Alt. Reg. School Rep.

JANICE ARMSTRONG COMMUNITYAFFAIRS

Cable TV, Street Lighting, Fire Dept., Rescue Squad, Library Board Rep.

COUNCIL APPOINTEES Court Administrator Clerk of the Planning Board

Patricia Wozniak Lorri Laughton Lorri Laughton

Deputy Clerk/Deputy Tax Collector and Deputy Water/Sewer Collector & 911 Coordinator Fire Chief

Nathan Fleck

Municipal Fire Official

Michael Giannone

Zoning Officer

Sara Knies John Phillips

OEM Coordinator

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APPOINTMENT OF OFFICIALS AND EMPLOYEES Licensed Sewer Operator

Richard E. Aller, Jr. Richard E. Aller, Jr.

Water Superintendent School Crossing Guards

Edwin York, Lois Wismer, Lorri Laughton

School Crossing Guards Substitutes Derrick Sloyer, Michael Pflugfelder

Richard Aller, Scott Phillips,

TO ADOPT THE FOLLOWING CONSENT AGENDA RESOLUTIONS:

RE2021-001

Official Time and Place

RE2021-002

Meeting Dates 2020

RE2021-003

Tax Collector Fixing Rate of Interest Charge on Taxes

RE2021-004

Temporary Budget

RE2021-005

Authorize Tax Assessor to take certain actions

RE2021-006

Surety Bonds

RE2021-007

Official Newspapers

RE2021-008

Official Depositories

RE2021-009

Establish a Petty Cash Fund

RE2021-010

Recycling Tonnage Grant/2021

RE2021-011

Appoint SWAC and Alternate SWAC Representatives

RE2021-012

Appoint Zoning Officer and 911 Coordinator

RE2021-013

Appoint Library Board Members

RE2021-014

Appoint Planning Board Members

RE2021-015

Borough Physician

RE2021-016

Appoint Karen Dysart Public Agency Compliance Officer

RE2021-017

Appoint Borough Recycling Coordinator

RE2021-018

Authorizing the Award of a Non-Fair & Open Contract for Robert Martucci P.E., Municipal Engineer

RE2021-019

Authorizing the Award of a Non-Fair & Open Contract for Todd Bolig, Esq., Borough Attorney

RE2021-020

Authorizing the Award of a Non-Fair & Open Contract for Thomas M. Ferry, Borough Auditor

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RE2021-021

Professional Services

RE2021-022

Appoint OEM Coordinator

*Note: Mayor and Council removed resolution number RE2021-013 from the Consent Agenda

Council Vote

Motion

Second Ayes

Nays

Abstain

Absent/Ineligible

Noralie LaFevre Russell Heller Robert Castagna

x x

x

x

Elisa Yager

x x x

Janice Armstrong

Robert White

x

Resolutions in full to follow:

RESOLUTION NO. RE2021-001 BE IT HEREBY RESOLVED by the MILFORD BOROUGH COMMON COUNCIL that the Official Time and Place for the Borough Council Regular Monthly Meetings shall be set for the First Monday of each month and the Third Monday of each month, unless otherwise specified, in which case the date shall be set at the discretion of the Council. The regularly scheduled meetings will be held in the Milford Fire Company Building, 21 Water Street, Milford, New Jersey or remotely via Zoom. All meetings will be held at 7:00P.M. prevailing time. RESOLUTION NO. RE2020-002 WHEREAS, Section 13, of the Open Public Meetings Act, Chapter 231, P.L. 1975, requires Chapter 231, P.L. 1975, requires that at least once a year, not later than January 10th of such year, every public body shall post and mail to newspapers designated by said Body, a schedule of the location, time and date of each regular monthly meeting of said Body during the succeeding year; NOW, THEREFORE, BE IT RESOLVED by the COMMON COUNCIL of the Borough of Milford, County of Hunterdon, State of New Jersey, as follows: The Regular Meetings of the COMMON COUNCIL of the Borough of Milford, County of Hunterdon, and State of New Jersey shall be held at the Milford Fire Company Building, 21 Water Street, Milford, New Jersey or remotely via zoom 7:00PM prevailing time on the FIRST AND THIRD MONDAYS of each month for the year 2021, except when said First Monday shall be a Legal Holiday. In such event the meeting shall be held at the discretion of Council.

The dates of said meetings are as follows: REGULAR MEETINGS (1st Monday)

REGULAR MEETINGS (3rd Monday)

January 19, 2021 (Tues)

February 1, 2021 March 1, 2021

February 16, 2021 (Tues)

March 15, 2021 April 19, 2021

April 5, 2021

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May 3, 2021 June 7, 2021 July 5, 2021

May 17, 2021 June No Meeting July No Meeting August No Meeting September 20, 2021 October 18, 2021 November 15, 2021 December 20, 2021

August 2, 2021

September 7, 2021 (Tues)

October 4, 2021 November 1, 2021 December 6, 2021

1. Formal Action may or may not be taken. 2. This Resolution shall take effect immediately upon publication.

RESOLUTION NO. RE2021-003 RESOLUTION OF THE BOROUGH OF MILFORD, COUNTY OF HUNTERDON, STATE OF NEW JERSEY FIXING THE RATE OF INTEREST TO BE CHARGED ON DELINQUENT TAXES OF ASSESSMENTS. WHEREAS , N.J.S.A. 54:4-67 permits the governing body of each municipality to fix the rate of interest to be charged for non-payment of taxes or assessment subject to any abatement or discount for the late payment of taxes as proved by law; and WHEREAS , N.J.S.A. 54:4-67 has been amended to permit the fixing of said rate of 8% per annum on the first $1,500.00 of the delinquency and 18% per annum on any amount in excess of $1,500.00 and allows an additional penalty of 6% be collected against a delinquency in excess of $10,000.00 on properties that fail to pay the delinquency prior to the end of the calendar year; NOW, THEREFORE, BE IT RESOLVED , by the Common Council of the Borough of Milford, County of Hunterdon, State of New Jersey, as follows: 1. The Tax Collector is hereby authorized and directed to charge 8% per annum on the first $1,500.00 of taxes becoming delinquent after the due date and 18% per annum on any amount of taxes in excess of $1,500.00 becoming delinquent after the due date and if a delinquency is in excess of $10,000.00 and remains in arrears beyond December 31 st , an additional penalty of 6% shall be charged against the delinquency. Effective January 1, 2021 there will be a ten (10) day grace period of quarterly tax payments made by cash, check or money order. 2. Any payments not made in accordance with paragraph two of this resolution shall be charged interest from the due date as set forth in paragraph one of this resolution. 3. A Certified copy of this resolution shall be provided by the Borough Clerk to the Tax Collector, the Borough Attorney and Borough Auditor for the Borough of Milford. This being submitted at the Reorganization meeting of the Milford Borough Common Council held on January 4, 2021. RESOLUTION NO. RE2021-004 BE IT HEREBY RESOLVED by the MILFORD BOROUGH COMMON COUNCIL that the TEMPORARY BUDGETS FOR 2021, with the following appropriations, be and is hereby adopted:

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General Operations (Municipal)

$286,673.00 $ 69,581.00 $116,825.00

Water Department

Sewer Utility

RESOLUTION NO. RE2021-005 A RESOLUTION TO AUTHORIZE THE TAX ASSESSOR OF THE BOROUGH OF MILFORD TO TAKE CERTAIN ACTIONS IN THE NAME OF THE BOROUGH WHEREAS, the Common Council has been informed by the Tax Assessor of the Borough of Milford, that from time to time, the Assessor may be required to execute stipulations relative to assessment appeals, to make corrections in assessments on properties located in the Borough of Milford, and to file omitted assessments and roll back tax complaints and appeals, all in the name of the Borough of Milford; and WHEREAS, the Hunterdon County Board of Taxation requires a resolution of the Common Council to authorize actions by the Assessor; and WHEREAS, the Common Council desires to grant such authority to the Assessor, subject to the conditions set herein. NOW THEREFORE, BE IT RESOLVED by the Common Council of the Borough of Milford, in the County of Hunterdon and State of New Jersey: Sec. 1 - The Tax Assessor of the Borough of Milford be, and hereby is authorized in the name of the Borough of Milford aforesaid, to: (a) Execute stipulations relative to assessment appeals; (b) Make corrections in assessments on properties located in the Borough of Milford; (c) File omitted assessment and roll-back tax complaints and appeals with the Hunterdon County Board of Taxation. (d) Notify the CFO and the governing body of all tax appeals upon filing, but no later than June each year. Sec. 2 - The authority herein granted shall expire on December 31, 2021 and is conditioned upon the Tax Assessor advising the Borough Attorney and Borough Council of all such actions taken by him and the reasons therefore. Sec. 3 - A copy of this Resolution duly certified to be a true copy thereof shall be transmitted to the Tax Assessor and the Hunterdon County Board of Taxation. RESOLUTION NO. RE2021-006 BE IT HEREBY RESOLVED by the Common Council of the Borough of Milford Surety Bonds be secured for the following Officials in designated amounts: Treasurer $75,000.00 Tax Collector $80,000.00 Deputy Tax Collector $75,000.00

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RESOLUTION NO. RE2021-007 BE IT HEREBY RESOLVED by the COMMON COUNCIL of the BOROUGH OF MILFORD that the following named newspaper be designated as the Official Newspaper for the Borough: Hunterdon County Democrat BE IT FURTHER RESOLVED that the following named newspapers be designated as Official Alternate Newspapers for the Borough: Express Times Star Ledger RESOLUTION NO. RE2021-008 BE IT HEREBY RESOLVED by the COMMON COUNCIL of the BOROUGH OF MILFORD that the Official Depositories for all Borough Funds shall be: Bank of America Hopewell Valley Community Bank/Northfield Bank PNC New Jersey Cash Management Fund TD Banknorth Group RESOLUTION NO. RE2021-009 ESTABLISHING A PETTY CASH FUND WHEREAS , N.J.S.A. 40A:5-21 authorizes the establishment of a Petty Cash Fund in any county or municipality by application and resolution; and WHEREAS , it is the desire of the Common Council of the Borough of Milford, County of Hunterdon to establish such a fund for the Borough Clerk’s Office in the amount of $50.00; and WHEREAS , the custodian for this fund is Karen Dysart, Municipal Clerk, who is bonded for the amount of $2,000.00; such custodian shall maintain records for this fund in a manner conducive to proper accounting and auditing procedures; and NOW, THEREFORE BE IT RESOLVED that the Milford Borough Common Council hereby authorizes such action and that two copies of this resolution be filed with the Division of Local Government Services, New Jersey Department of Community Affairs for approval. Janney, Montgomery, Scott Oppenheimer & Company

2021 RECYCLING TONNAGE GRANT RESOLUTION NO. RE2021-010

WHEREAS , the Mandatory Source Separation and Recycling Act, P.L. 1987, c.102, has established a recycling fund from which tonnage grants may be made to municipalities in order to encourage local separation and recycling programs; and

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WHEREAS , it is the intent and spirit of the Mandatory Source Separation and Recycling Act to use the tonnage grants to develop new municipal recycling programs and to continue and expand existing programs; and WHEREAS , the New Jersey Department of Environmental Protection is promulgating recycling regulations to implement the Mandatory Source Separation and Recycling Act; and WHEREAS , the recycling regulations impose on municipalities certain requirements as a condition for applying for tonnage grants including, but not limited to, making and keeping accurate, verifiable records of materials collected and claimed by the municipality; and WHEREAS , a resolution authorizing this municipality to apply for such tonnage grants will memorialize the commitment of this municipality to recycling and indicate the assent of the Common Council to the efforts undertaken by the municipality and the requirements contained in the recycling Act and recycling regulations; and WHEREAS , such resolution should designate the individual authorized to ensure that the application is properly completed and timely filed. WHEREAS , Derrick Sloyer, Municipal Recycling Coordinator is hereby designated to prepare the 2021 Recycling Tonnage report. NOW THEREFORE, BE IT RESOLVED , by the COMMON COUNCIL OF THE BOROUGH OF MILFORD, in the County of Hunterdon, State of New Jersey, that the Borough of Milford hereby endorses the submission of a Municipal Recycling Tonnage Grant Application to the New Jersey Department of Environmental Protection, and Derrick Sloyer is the person authorized to prepare such application and ensure that the same is properly filed. RESOLUTION NO. RE2021-011 BE IT HEREBY RESOLVED by the MILFORD BOROUGH COMMON COUNCIL that Robert Castagna has been appointed Municipal Representative to the Solid Waste Advisory Council (SWAC) and appoints Council member Noralie LaFevre as Alternate to the Solid Waste Advisory Council. The term of this appointment is from January 1, 2021 through December 31, 2021. RESOLUTION NO. RE2021-012 BE IT HEREBY RESOLVED by the MILFORD BOROUGH COMMON COUNCIL that Sara Knies shall be appointed as Municipal Zoning Officer. IT IS FURTHER HEREBY RESOLVED by the MILFORD BOROUGH COMMON COUNCIL that Lorrianne P. Laughton shall be appointed as 9-1-1 Coordinator. The term of these appointments is from January 1, 2021 through December 31, 2021.

Note : Resolution No. RE2021-013 was tabled and presented on the consent agenda.

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RESOLUTION NO. RE2021-014 BE IT HEREBY RESOLVED by the MILFORD BOROUGH COMMON COUNCIL that the following appointments to the Milford Borough Joint Planning Board/Board of Adjustment is as follows:

APPOINTEES

TERM OF APPOINTMENT

Class I

4 Year Term Henry Schepens

01/01/2020 to 12/31/2023

Class II

1 Year Term Sara Knies

01/01/2021 to 12/31/2021

Class III

1 Year Council Member Robert White

01/01/2021 to 12/31/2021

Class IV

4 Year Terms Brenda O'Shea

01/01/2019 to 12/31/2022 11/16/2020 to 12/31/2021 01/01/2020 to 12/31/2023 01/01/2021 to 12/31/2024 01/01/2021 to 12/31/2024 11/16/2020 to 12/31/2022 01/01/2020 to 12/31/2022 11/16/2020 to 12/31/2021 01/01/2019 to 12/31/2021 11/16/2020 to 12/31/2022

Jeffrey Livingston Regina Stem Armand Perez Carol Bernotas Timothy Torrey 2 Year Terms Jef Betz Joseph David Rebecca Rose

Alternates

Tara Felicio

Clerk of the

1 Year Term Lorri Laughton

01/01/2021 to 12/31/2021

Plng. Bd.

RESOLUTION NO. RE2021-015 BE IT HEREBY RESOLVED by the Milford Borough Common Council that Delaware Valley Family Health Center is appointed Borough Physician for the year of 2021. BE IT FURTHER RESOLVED that the following fees be designated for the services: Contracted DOT physicals $150.00 Includes obtaining history, performing physical examination and completion of forms, vision screen, urinalysis without micro and hearing test. Contracted pre-employment physicals - $150.00 Includes obtaining history, performing physical examination, completion of form. Any immunization administered or other recommended testing are done at regular office charges. Services additional to those listed above would be charged at our standard rates if/when requested.

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Hepatitis B Vaccine $169.00

per injection (includes vaccine and admin fee)

Hepatitis A Vaccine - $146.00

per injection (includes vaccine and admin fee) Note: The billing agreement may be amended in writing as either party deems necessary and upon agreement of both parties. RESOLUTION NO. RE2021-016 BE IT HEREBY RESOLVED by the MILFORD BOROUGH COMMON COUNCIL that Karen Dysart, Municipal Clerk shall be designated as the official to act as liaison and to serve as the Public Agency Compliance Officer (P.A.C.O.) for the Borough of Milford from January 1, 2021 through December 31, 2021. RESOLUTION NO. RE2021-017 BE IT HEREBY RESOLVED by the MILFORD BOROUGH COMMON COUNCIL that Derrick Sloyer has been appointed Municipal Recycling Coordinator. The term of this appointment is from January 1, 2021 through December 31, 2021. This being submitted at the Reorganization meeting of the Milford Borough Common Council held on January 4, 2021. RESOLUTION NO. RE2021-018 RESOLUTION AUTHORIZING THE AWARD OF A NON-FAIR AND OPEN CONTRACT FOR THE RETENTION OF BOROUGH ENGINEER FOR THE BOROUGH OF MILFORD FOR CALENDAR YEAR 2021 WHEREAS, the Borough of Milford has a need to retain an Engineer of the State of New Jersey for general engineering services on behalf of the Borough of Milford and is doing so on a non-fair and open contract basis pursuant to the provisions of N.J.S.A. 19:44A-20.5; and WHEREAS, the term of this contract is One (1) year commencing on January 1, 2021 and terminating on December 31, 2021; and WHEREAS, the Mayor of Milford has determined and certified in writing that the value of these professional services may, in the aggregate, exceed $17,500; and WHEREAS, Robert Martucci, P. E. of the Firm of Martucci Engineering, LLC has completed and submitted a Business Entity Disclosure Certification which certifies that neither Robert Martucci nor the Firm of Martucci Engineering, LLC have not made any reportable contributions to a political or candidate committee in the previous one year, and that the contract will prohibit both Robert Martucci and the Firm of Martucci Engineering, LLC from making any reportable contributions through the term of the contract, and NOW, THEREFORE, BE IT RESOLVED BY THE MILFORD BOROUGH COMMON COUNCIL that: Robert Martucci, P.E. of the Firm of Martucci Engineering, LLC Associates be and hereby is retained as Borough Engineer for the period of January 1, 2021 through December 31, 2021 on a non-fair and open basis; and

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Reorganization Meeting Minutes – January 4, 2021

The Business Disclosure Entity Certification as executed by Robert Martucci, P.E. and the Determination of Value be placed on file with this Resolution.

RESOLUTION NO. RE2021-019 RESOLUTION AUTHORIZING THE AWARD OF A NON-FAIR AND OPEN CONTRACT FOR THE RETENTION OF GENERAL LEGAL COUNSEL FOR THE BOROUGH OF MILFORD FOR CALENDAR YEAR 2021 WHEREAS, the Borough of Milford has a need to retain an attorney-at-law of the State of New Jersey for general legal services on behalf of the Borough of Milford and is doing so on a non-fair and open contract basis pursuant to the provisions of N.J.S.A. 19:44A-20.5; and WHEREAS, the term of this contract is One (1) year commencing on January 1, 2021 and terminating on December 31, 2021; and WHEREAS, the Mayor of Milford has determined and certified in writing that the value of these professional services may, in the aggregate, exceed $17,500; and WHEREAS, Todd L. Bolig, Esq. of the Law Offices of Todd L. Bolig, LLC has completed and submitted a Business Entity Disclosure Certification which certifies that neither Todd L. Bolig nor the Law Offices of Todd L. Bolig, LLC have not made any reportable contributions to a political or candidate committee in the previous one year, and that the contract will prohibit both Todd L. Bolig and the Law Offices of Todd L. Bolig, LLC from making any reportable contributions through the term of the contract, and NOW, THEREFORE, BE IT RESOLVED BY THE MILFORD BOROUGH COMMON COUNCIL that: Todd L. Bolig, Esq. of the Law Offices Todd L. Bolig, LLC be and hereby is retained as general Legal Counsel / Borough Attorney for the period of January 1, 2021 through December 31, 2021 on a non-fair and open basis; and The Business Disclosure Entity Certification as executed by Todd L. Bolig, Esq. and the Determination of Value be placed on file with this Resolution. RESOLUTION NO. RE2021-020 RESOLUTION AUTHORIZING THE AWARD OF A NON-FAIR AND OPEN CONTRACT FOR THE RETENTION OF BOROUGH AUDITOR FOR THE BOROUGH OF MILFORD FOR CALENDAR YEAR 2021 WHEREAS, the Borough of Milford has a need to retain an Auditor of the State of New Jersey for general auditing services on behalf of the Borough of Milford and is doing so on a non-fair and open contract basis pursuant to the provisions of N.J.S.A. 19:44A-20.5; and WHEREAS, the term of this contract is One (1) year commencing on January 1, 2021 and terminating on December 31, 2021; and WHEREAS, the Mayor of Milford has determined and certified in writing that the value of these professional services may, in the aggregate, exceed $17,500; and WHEREAS, Thomas M. Ferry, RMA of the Firm of Wielkotz & Company, P.A. has completed and submitted a Business Entity Disclosure Certification which certifies that neither Thomas M. Ferry nor the Firm of Wielkotz & Company, P.A. have not made any reportable

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contributions to a political or candidate committee in the previous one year, and that the contract will prohibit both Thomas M. Ferry and the Firm of Wielkotz & Company, PA from making any reportable contributions through the term of the contract, and NOW, THEREFORE, BE IT RESOLVED BY THE MILFORD BOROUGH COMMON COUNCIL that: Thomas M. Ferry, RMA of the Firm of Wielkotz & Company, P.A. be and hereby is retained as borough auditor for the period of January 1, 2021 through December 31, 2021 on a non-fair and open basis; and The Business Disclosure Entity Certification as executed by Thomas M. Ferry, RMA and the Determination of Value be placed on file with this Resolution. This being submitted at the Reorganization meeting of the Milford Borough Common Council held on January 4, 2021. RESOLUTION NO. RE2021-021 WHEREAS, the Borough of Milford is in need of Accounting and Auditing services, Professional Legal Counsel, and the services of a Water and Sewer Superintendent; and WHEREAS, sufficient funds are available to pay the costs of these purposes; and WHEREAS, the Local Public Contracts Law (N.J.S.A. 40A:11-5 et seq.) requires a resolution authorizing the award of contracts for Professional Services without competitive bidding must be advertised. NOW, THEREFORE, BE IT RESOLVED that the Common Council of the Borough of Milford, County of Hunterdon, State of New Jersey, appoint the following persons to provide professional services from January 1, 2021 through December 31, 2021: TODD L. BOLIG, ESQ. from the Law Office of Todd L. Bolig, LLC is hereby retained as the Municipal Attorney for the Borough of Milford. RICHARD E. ALLER, JR. is hereby retained as the Water and Sewer Superintendent for the Borough of Milford. THOMAS M. FERRY, RMA from the firm of Wielkotz & Company, PA is hereby retained as Borough Auditor for the Borough of Milford. ROBERT MARTUCCI, P.E . from the firm of Martucci Engineering, LLC is hereby retained as Borough Engineer for the Borough of Milford. JOHN DRAIKIWICZ, ESQ . from the firm of Gibbons P.C. is hereby retained as the Municipal Bonding Attorney for the Borough of Milford. MARTIN ALLEN, ESQ. from the firm of DiFrancesco, Bateman, Coley, Yospin, Kunzman, Davis & Lehrer, P.C. is hereby retained as the Municipal Tax Attorney for the Borough of Milford BRENT CARNEY, ESQ . from the firm of Maraziti, Falcon & Healey, LLP is hereby retained as Borough Redevelopment Attorney for the Borough of Milford. JOSEPH BURGIS, P.P., AICP from the firm of Burgis Associates, Inc. is hereby retained as Borough Planner for the Borough of Milford. NICHOLAS DELGAUDIO, ESQ. from the firm Cleary, Giacobbe, Alfier, Jacobs, LLC is hereby retained as Labor Attorney for the Borough of Milford.

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RESOLUTION NO. RE20121-022 WHEREAS , the Borough of Milford, Hunterdon County is currently in need of an Emergency Management Coordinator; and WHEREAS , John Phillips is qualified for this position; BE IT HEREBY RESOLVED by the MILFORD BOROUGH COMMON COUNCIL that John Phillips be appointed as Emergency Management Coordinator. The term of this appointment is for three years. It commences on January 1, 2021 and expires on December 31, 2023. MAYOR COMMENT Mayor Schepens thanked Council for working together last year to get through the COVID crisis. Mayor Schepens stated moving forward this year with the continued COVID pandemic that Council and the Milford Merchant Association may need to scale down Milford Alive to a Community Day only. Mayor Schepens looks forward to a busy year with closing out several projects. PUBLIC COMMENT Noralie LaFevre made a motion to open the meeting to public comments. Seconded by Elisa Yager. ROLL CALL VOTE: AYES: R. Heller, N. LaFevre, J. Armstrong, R. White, E. Yager NAYS: None ABSTAIN: None ABSENT: R. Castagna Motion approved. No comments from the public in attendance. Noralie LaFevre made a motion to close the public portion of the meeting. Seconded by Robert White. ROLL CALL VOTE: AYES: R. Heller, N. LaFevre, J. Armstrong, R. White, E. Yager NAYS: None ABSTAIN: None ABSENT: R. Castagna Motion approved. ADJOURNMENT Mayor Schepens advised there being no further business to discuss, the minutes of this meeting will be available as soon as possible. Motion to adjourn was made by Robert White Seconded by Noralie LaFevre. All in Favor - AYES: All NAYS: None ABSTAIN: None ABSENT: R. Castagna Meeting adjourned at 6:55PM

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Respectfully Submitted,

Karen Dysart, RMC Municipal Clerk

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MILFORD BOROUGH COMMON COUNCIL

REGULAR MEETING

DATE: January 19, 2021

CALL TO ORDER The Regular Meeting of the Milford Borough Common Council was held virtually via zoom on January 19, 2021. The meeting was called to order by Henry Schepens, Mayor at 7:00PM.

PLEDGE OFALLEGIANCE was led by Mayor Schepens.

SUNSHINE PROCLAMATION was read by Mayor Schepens. As required by the Open Public Meetings Act of 1975, adequate notice of this meeting was provided on January 14, 2021 in the Hunterdon County Democrat and Express Times newspapers. Notices were also posted on the bulletin boards both inside and outside the Municipal Building and at the Milford Public Library.

ROLL CALL Present: Janice Armstrong, Robert Castagna, Russell Heller Noralie LaFevre, Robert White, Elisa Yager Henry Schepens, Mayor The record reflects the presence of: Todd Bolig, Attorney.

LEGALAFFAIRS REPORT – TODD BOLIG, ESQ. Attorney Bolig reported that he is working with Rob Martucci to acquire the files from Van Cleef Engineering. ZONING/PLANNING BOARD – COUNCILMAN WHITE Planning Board • Councilman White reported that the Planning Board will be hearing a variance request to convert a first-floor office space to a two-bedroom apartment located on Creek Road, Block 4 Lot 33. LIAISON – COUNCILWOMAN YAGER Councilwoman Yager reported to Council that Milford Alive is an event that takes a lot of planning and work and due to the continuing pandemic, the committee is still unsure if they should move forward with the event. A community day event may have to take place instead of Milford Alive. Unfortunately, this year we need to have more flexibility with scheduling events. PUBLIC WORKS – COUNCILMAN HELLER Roads Department • The Road Department scraped the road edges on Hillside, Valley View, Longview, Honeysuckle and Mt. Nebo Roads. • The Road Department cut back branches on Honeysuckle Lane. • The Road Department replaced markers on both plows after the storm.

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Sewer Department • Rick Aller called the NJDEP once to report an equipment shut down due to high flows from heavy rain and snow melt.

Water Department •

Councilman Heller attended a meeting with Attorney Bolig, Mayor Schepens, Rob Martucci, Rick Aller, Dawn Merante and Karen Dysart to the Water Department finances and it was decided that we will not be conducting the well test at well #4 and will instead purchase meters to be installed by the employees. • The Water Department installed a new wireless water meter in a home where we were unable to run a readout wire.

COMMUNITYAFFAIRS – COUNCILWOMAN ARMSTRONG Milford Fire Company

Councilwoman Armstrong reported that the Milford Fire Company responded to 10 calls. The Milford Fire Company used 2500 gallons of water in December for fires and training. Councilwoman Armstrong stated the Milford Fire Company received its new turnout gear and placed into service immediately and the Fire Company thanked Mayor and Council for the acquisition of the new PPE equipment. Rescue Squad Councilwoman Armstrong reported that the rescue squad had a total of 693 call for 2020 and 23.37% of calls were for Milford Borough. The Milford/Holland Rescue Squad had a total of 17,520 duty crew hours, 542 extra duty crew coverage for second/third calls which includes standbys and storm coverage. A grand total of 18,062-man hours of coverage between volunteers and staff for the year. (the total does not include monthly meetings, training, etc.). Library/Borough Hall Consolidation Councilwoman Armstrong reported she attended a meeting with Michael Margulies, Architect, Mayor Schepens, Councilwoman LaFevre, Karen Dysart and Jen Locke regarding combining the Library and Borough Hall. Mr. Margulies felt this was something very feasible and will be sending us a proposal. Also, Josh Godown will speak with the Hunterdon County Library and research what the Borough would need to do to join the county system. RESOLUTION NO. RE2021-025 WHEREAS, a completed membership application from Ezra Spargo Jr. has been received and approved for acceptance by the Milford New Jersey Fire Company, Inc. BE IT HEREBY RESOLVED by the MILFORD BOROUGH COMMON COUNCIL that Ezra Spargo Jr. be granted membership in the Milford New Jersey Fire Company, Inc. This being submitted at the Council meeting held on January 19, 2021 Council Vote Motion Second Ayes Nays Absent Abstain Russell Heller x Noralie LaFevre x x Robert Castagna x Janice Armstrong x RESOLUTIONS

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Robert White

x

x

Elisa Yager

x

R ESOLUTION N O . RE2021-026 WHEREAS, pursuant to New Jersey Public Contracts Law, N.J.S.A . 40A:11-1, et seq ., the Borough of Milford Common Council advertised for bids related to the Borough’s acquisition of a used backhoe meeting various requirements as set forth by the Borough within its bid documents and accompanying bid specifications; and WHEREAS, a single, sealed bid was opened on Wednesday, January 6, 2021 at 11:00 A.M., with the Borough timely receiving a bid from a PowerCo, Inc., P.O. Box 4995, Clinton, New Jersey 08809; and WHEREAS, PowerCo, Inc.’s bid in the amount of Sixty-Six Thousand, Five Hundred and 00/100 Dollars ($66,500.00), was compliant in all respects with N.J.S.A . 40A:11-1, et seq. ; N.J.S.A . 10:5-31, et seq .; and N.J.A.C . 17-27, et seq .; as applicable; and WHEREAS, Milford Borough’s Chief Financial Officer has determined that there exists sufficient funds to award the bid pursuant to this Resolution. NOW, WHEREFORE BE IT HEREBY RESOLVED BY THE MILFORD BOROUGH COMMON COUNCIL THAT: 1. The Contract be and hereby is awarded to PowerCo, Inc. as the lowest, responsive bidder in the contract amount of Sixty-Six Thousand, Five Hundred and 00/100 Dollars ($66,500.00); and 2. The Mayor and the Borough Clerk are hereby authorized and directed to execute the Contract for same. Council Vote Motion Second Ayes Nays Abstain Absent Janice Armstrong x Rob Castagna x Russell Heller x x Noralie LaFevre x Robert White x x Elisa Yager x ORDINANCE NO. 923-2021 CALENDAR YEAR 2021 ORDINANCE TO EXCEED THE MUNICIPAL BUDGETAPPROPRIATION LIMITS AND TO ESTABLISH A CAP BANK (N.J.S.A. 40A: 4-45.14) WHEREAS , the Local Government Cap Law, N.J.S.A. 40A: 4-45.1 et seq., provides that in the preparation of its annual budget, a municipality shall limit any increase in said budget to 2.5% unless authorized by ordinance to increase it to 3.5% over the previous year’s final appropriations, subject to certain exceptions; and, WHEREAS, N.J.S.A. 40A: 4-45.15a provides that a municipality may, when authorized by ordinance, appropriate the difference between the amount of its actual final appropriation and the 3.5% percentage rate as an exception to its final appropriations in either of the next two succeeding years; and, ORDINANCE – FIRST READING

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WHEREAS , the Common Council of the Borough of Milford in the County of Hunterdon finds it advisable and necessary to increase its CY 2021 budget by up to 3.5% over the previous year’s final appropriations, in the interest of promoting the health, safety and welfare of the citizens; and, WHEREAS , the Common Council of the Borough of Milford hereby determines that a 3.5 % increase in the budget for said year, amounting to $40,519.71 in excess of the increase in final appropriations otherwise permitted by the Local Government Cap Law, is advisable and necessary; and, WHEREAS, the Common Council of the Borough of Milford hereby determines that any amount authorized hereinabove that is not appropriated as part of the final budget shall be retained as an exception to final appropriation in either of the next two succeeding years. NOW THEREFORE BE IT ORDAINED , by the Common Council of the Milford, in the County of Hunterdon, a majority of the full authorized membership of this governing body affirmatively concurring, that, in the CY 2021 budget year, the final appropriations of the Borough of Milford shall, in accordance with this ordinance and N.J.S.A. 40A: 4-45.14, be increased by 3.5 %, amounting to $40,519.71, and that the CY 2021 municipal budget for the Borough of Milford be approved and adopted in accordance with this ordinance; and, BE IT FURTHER ORDAINED, that any amount authorized hereinabove that is not appropriated as part of the final budget shall be retained as an exception to final appropriation in either of the next two succeeding years; and, BE IT FURTHER ORDAINED , that a certified copy of this ordinance as introduced be filed with the Director of the Division of Local Government Services within 5 days of introduction; and, BE IT FURTHER ORDAINED , that a certified copy of this ordinance upon adoption, with the recorded vote included thereon, be filed with said Director within 5 days after such adoption. FIRST READING - ROLL CALLVOTE Council Member Motion Adopt Second Ayes Nays Abstain Absent Janice Armstrong x Rob Castagna x x Russell Heller x Noralie LaFevre x Robert White x x Elisa Yager x x Public hearing will be held on February 18, 2020.

PUBLIC COMMENTS Elisa Yager made a motion to open the public portion of the meeting. Seconded by Robert Castagna. ROLL CALL VOTE: AYES: J. Armstrong, R. Castagna, R. Heller, N. LaFevre, R. White, H. Schepens NAYS: None ABSTAIN: None ABSENT: None No Comments from the public

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Motion to close the public comment was made by Noralie LaFevre. Seconded by Robert White. ROLL CALL VOTE: AYES: J. Armstrong, R. Castagna, R. Heller, R. White, E. Yager NAYS: None ABSTAIN: None ABSENT: None

TAX COLLECTOR’S – December 2020 Comments: None Motion to accept: Robert White Seconded: Elisa Yager All in Favor - AYES: All NAYS: None ABSTAIN: None ABSENT: None Tax Collector’s Report is approved. REGULAR MEETING MINUTES FROM PREVIOUS MEETINGS PRESENTED FOR APPROVAL – December 21, 2020 Comments: None Motion to accept: Noralie LaFevre Seconded: Robert White All in Favor - AYES: All NAYS: None ABSTAIN: None ABSENT: None Regular Meeting Minutes of December 21, 2020 are approved. REORGANIZATIONAL MEETING MINUTES PRESENTED FOR APPROVAL – January 4, 2021 Comments: Janice Armstrong was not in attendance, make necessary changes. Motion to accept: Robert White Seconded: Elisa Yager All in Favor - AYES: All NAYS: None ABSTAIN: J. Armstrong, R. Castagna ABSENT: None Reorganizational Meeting Minutes of January 4, 2021 are approved. REGULAR MEETING MINUTES FROM PREVIOUS MEETINGS PRESENTED FOR APPROVAL – January 4, 2021 Comments: Janice Armstrong was not in attendance, make necessary changes. Motion to accept: Noralie LaFevre Seconded: Elisa Yager All in Favor - AYES: All NAYS: None ABSTAIN: J. Armstrong ABSENT: None Regular Meeting Minutes of January 4, 2021 are approved. CORRESPONDENCE Mayor and Council reviewed the Monthly Progress Report for the Curtis Paper site from Arcadis.

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ADJOURNMENT Mayor Schepens advised there being no further business to discuss, the minutes of this meeting will be available as soon as possible. Motion to adjourn was made by: Elisa Yager Seconded by: Robert White All in Favor - AYES: All NAYS: None ABSTAIN: None ABSENT: None Meeting adjourned at 8:00 PM.

MILFORD BOROUGH SEWER UTILITY ACCOUNT DISBURSEMENTS

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